Programme Administrator

Lambeth Palace Library; Rochester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A community organisation in the United Kingdom is seeking a Programme Administrator to provide high-quality administrative support to its Programmes Team. This role involves managing project details, financial tracking, and ensuring efficient communication across multiple initiatives. The ideal candidate will have at least two years of experience in administration, be highly organised, and proficient in Microsoft Office, particularly Excel. A flexible working environment with generous holiday entitlement is offered.

Benefits

Flexible working

Generous holiday entitlement

Employee Assistance Programme

Qualifications

• Minimum two years in an administrative or coordinator role.
• Highly organised and methodical with attention to detail.
• Confident in supporting project management and reporting.

Responsibilities

• Act as the first point of contact for the Programmes Team.
• Support Programme Management Office with invoicing and payments.
• Monitor and report on budgets for multiple projects.

Skills

Organisational skills

Attention to detail

Microsoft Office proficiency

Teamwork

Verbal communication

Written communication

Budget management

Job description

Are you an organised and detail-focused administrator with a talent for keeping projects on track? Do you enjoy supporting teams, managing information, and helping good ideas turn into action?

The Diocese of Rochester is seeking a Programme Administrator to provide high-quality administrative support to our Programmes Team, helping deliver the Diocese’s Called Together Strategy and Vision. This is a varied and collaborative role at the heart of our programme and project activity.

About the Role

Reporting to the Head of Programmes, you’ll support multiple projects and initiatives, working closely with colleagues, parishes, and external partners. You’ll help ensure that programme administration, financial tracking, reporting, and communication are managed efficiently and consistently.

Your key responsibilities will include:

• Acting as the first point of contact for the Programmes Team via email and phone
• Supporting the Programme Management Office with invoicing, payments, and grant administration
• Monitoring and reporting on budgets across multiple projects and funders
• Supporting project parishes to process and receive expense payments
• Coordinating meetings, events, learning communities, and wider calendar activity
• Preparing agendas, collating papers, taking minutes, and tracking actions
• Maintaining project documentation, plans, logs, registers, and version control
• Supporting internal and parish-facing communications and project updates
• Providing ad hoc reception cover and general office support when required

This role is ideal for someone who enjoys balancing structure with variety and takes pride in keeping systems, information, and people well connected.

About You

We’re looking for someone who is:

• Experienced in an administrative or coordinator role (minimum two years)
• Highly organised, methodical, and attentive to detail
• Confident supporting meetings, boards, and project reporting processes
• Comfortable working with budgets, invoices, and financial data
• Skilled in Microsoft Office, particularly Excel
• A clear and professional communicator, both written and verbal
• A team player who enjoys supporting colleagues with different roles and expertise
• Capable of building effective relationships with a wide range of stakeholders
• Able to manage competing priorities and deadlines with confidence

What we can offer:

• Flexible working and TOIL
• Generous holiday entitlement
• Access to an Employee Assistance Programme and counselling service

The Diocese is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All post holders and volunteers are expected to share this commitment.

The wider a group’s diversity, the smarter, wiser, and more compassionate and creative its decision making becomes. We are committed to achieving diversity throughout our Diocese by seeking UKME/GMH colleagues and those from a wide range of backgrounds, to help us create a culture of inclusion and belonging.

If you have any questions about the role or application process, please contact the HR department at [e-mail]

Closing date for applications: 1 February 2026

Interviews: TBC