Procurement Buyer Assistant

W M Donald Ltd; Inverness; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading civil engineering company in Inverness seeks a reliable Procurement Buyer Assistant to support the procurement function. The successful candidate will ensure compliance with standards, obtain quotations, and assist in negotiations. Responsibilities include maintaining supplier records, compiling procurement data, and providing administrative support to the procurement manager. Key qualifications include substantial purchasing experience and a CSCS card. Opportunities for professional development are offered.

Benefits

Competitive salary and benefits

Opportunities for professional development

Qualifications

• Substantial experience in a purchasing environment, preferably within the construction industry.
• Knowledge of supply chain activity is essential.
• Ability to use Microsoft Office suite proficiently.

Responsibilities

• Support the procurement team in sourcing materials, tools, and equipment.
• Assist in collecting supplier quotations and pricing data.
• Maintain accurate purchase order records and documentation.
• Monitor deliveries and follow up with suppliers.

Skills

Knowledge of supply chain activity

Experience in purchasing environment

General IT literacy

Education

CSCS Card

Full UK Driving Licence

Job description

Procurement Buyer Assistant

W M Donald Ltd are looking for a reliable Procurement Buyer Assistant to join their team in Inverness.

Employment Type: Full-Time
Reporting to: Buyer

About Us

W M Donald Ltd are a leading civil engineering and construction company based in the North‑East of the UK, with a strong reputation for quality and safety. We are committed to delivering efficient, cost‑effective, and client‑focused procurement services.

The successful candidate will support the procurement function by ensuring that all procured goods and services comply with legislation, company standards, and client specifications. Responsibilities include obtaining quotations, gathering supplier information, supporting negotiations, and contributing to new product identification and commercial, health & safety, and technical reviews.

Additional duties involve maintaining compliance with Company Standards of Service and quality systems through accurate processing of purchase documentation, maintaining supplier records, and supporting procurement activities aligned with the company business plan(s).

Key Responsibilities

• Support the procurement team in sourcing materials, consumables, tools, and equipment.
• Assist in requesting and collecting supplier quotations and pricing data.
• Maintain accurate purchase order records and ensure correct documentation.
• Help update and manage supplier and subcontractor databases.
• Monitor deliveries and follow up with suppliers regarding lead times and order status.
• Support invoice reconciliation by checking prices, quantities, and resolving basic discrepancies.
• Assist with preparation of tender documentation and supporting information.
• Help set up new supplier accounts and support onboarding processes.
• Compile procurement data and help prepare reports on spend, savings, and supplier metrics.
• Conduct basic supplier research and gather product information for review.
• Support stock level monitoring and ensure timely ordering of recurring items.
• Assist with warranty and re‑hire supplier documentation and communication.
• Prepare paperwork and scheduling for supplier meetings and take minutes when required.
• Help ensure compliance with procurement procedures and approval requirements.
• Maintain procurement files, records, and contract folders in an organized manner.
• Provide administrative support to the procurement manager and buyers as needed.

Qualifications & Experience

• Knowledge of supply chain activity.
• Substantial experience in a purchasing environment preferably within the construction industry.
• CSCS Card.
• Full UK Driving Licence.
• General IT literacy including Microsoft Office suite.

Why Join Us?

• Competitive salary and benefits.
• Opportunities for professional development and training.
• Work with a respected civil engineering contractor with a strong reputation for quality and safety.