Procurement Administrator (6 month FTC)

BNP Paribas Group; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

A global financial services firm in Greater London is seeking someone to support the Procurement Team in managing supplier on-boarding through Proactis software. The role includes dealing with diverse stakeholders and ensuring compliance with all internal policies. Candidates should exhibit proactive communication skills and have prior experience in a similar position. The firm offers a comprehensive benefits package, including medical cover and a competitive pension scheme.

Benefits

Private medical cover

25 days annual leave + public holidays

Health screening

Gym discounts

Pension

Life assurance at 8 x basic salary

Bonus scheme

Interest free season ticket loan

Qualifications

• Previous experience in a similar role is essential.
• Strong written and spoken English skills are required.
• Intermediate skills in MS Office are necessary.

Responsibilities

• Manage supplier on-boarding according to KYS process.
• Deliver supplier on-boarding through Proactis software.
• Prepare responses to emails in the central procurement inbox.

Skills

Excellent English language skills

IT literate – MS Office at intermediate level

Attention to detail

Tools

Proactis

Tramps

Dynamics

Job description

The role

This role will be responsible for supporting the Procurement Team with undertaking all aspects of supplier on-boarding, across Property Management, Corporate and Residential business lines, through relevant software, and helping to develop the Proactis system to undertake the Pre‑Qualification Questionnaire (PQQ) element of the task. The role will also be responsible for managing the central Procurement inbox and supporting the Procurement Managers with day‑to‑day activities.

The candidate will have contact with a diverse range of stakeholders across the business, and must have a proactive, flexible, and a ‘can‑do’ approach.

• Manage supplier on-boarding in line with the ‘know your supplier’ (KYS) process
• Deal with supplier on-boarding change notes undertaking all relevant checks based on spend
• Deliver supplier on-boarding through Proactis software
• Prepare responses to emails arriving in central procurement inbox
• Assists implementation of important activities, processes, functions or relationships
• Complete administrative tasks as required to include use of systems, filing, inventory management
• Ensure compliance with all internal procedures and policies; Procurement, Health & Safety, Finance, Compliance, HR
• Proactive in building relationships with internal clients and responsive and helpful to external clients including suppliers

Responsibilities

• Share knowledge to colleagues

Systems & Process

• Identify improvements to business processes within own function
• Develop Proactis system to enhance supplier on-boarding process
• Identify areas where current manual processes can be systemised

Person Specification

Essential Qualifications

Experience / Skills required

• Previous experience in a similar role
• Excellent English language skills – both written and spoken
• IT literate – MS Office at intermediate level
• Knowledge of Proactis, Tramps & Dynamics is desirable
• Attention to detail

We are proud to offer award‑winning benefits to support and reward our employees:

• Health & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
• Financial: Pension, life assurance at 8 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme – you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.