Plastics and Dermatology Workforce Co-ordinator

Transformationunitgm; Ascot; On-site; GBP 60,000 - 80,000; Part time

Job summary

A healthcare organization in Ascot is seeking a highly organized Workforce Coordinator to manage medical staff rotas across various departments. The role requires excellent organizational and problem-solving skills, with significant experience in complex administration within a clinical setting. Candidates should have education at degree level and experience in the NHS. This is a part-time role that contributes to safe, high-quality patient care while fostering a healthy work-life balance.

Benefits

First-class development opportunities

Flexible working patterns

Supportive work environment

Qualifications

• Educated to degree level or equivalent relevant experience.
• Experience with medical staffing, including doctors' rotations.
• Significant experience in complex administration within an acute hospital.

Responsibilities

• Manage and schedule rotas for clinical activities.
• Coordinate annual leave and absences for medical staff.
• Liaise with consultants and administrative teams.

Skills

Organisational skills

Problem-solving

Time-management

Attention to detail

Communication skills

Analytical skills

Education

Degree or equivalent experience

Management Qualification

Job description

Plastics and Dermatology Workforce Co-ordinator

Band 5

Job overview

Location: Heatherwood Hospital (will be cross site working)
Department: Medical Staffing / Workforce Planning

Frimley Health is seeking a highly organised and proactive Workforce Coordinator to play a vital role in supporting the effective planning and coordination of medical staff rotas across multiple departments. This key administrative position is crucial to ensuring optimal staffing levels, enabling the delivery of consistent, high-quality patient care.

The successful candidate will work closely with clinical and management teams to develop, monitor, and adjust rotas in line with service demands, staff availability, and compliance with relevant working time regulations. This role requires strong communication, problem-solving, and time‑management skills, along with a meticulous attention to detail.

If you’re ready to take on a rewarding role in a fast‑paced NHS setting, we’d love to hear from you!

Main duties of the job

Key Responsibilities:

• Managing and scheduling rotas for both elective and emergency clinical activities, ensuring all shifts are covered to meet service demands.
• Overseeing rotas to maintain service continuity and patient safety.
• Coordinating annual leave, study leave, and other absences for medical staff, ensuring adequate cover is in place.
• Supporting recruitment processes and working with HR to address workforce gaps.
• Ensuring compliance with rota regulations and working time directives.
• Liaising with consultants, resident doctors, and administrative teams to ensure seamless service delivery.
• Participating in the induction of all medical staff, ensuring a smooth onboarding process.
• Providing cross‑site cover for colleagues during absences to maintain service continuity.

What We’re Looking For:

• Excellent organisational and problem‑solving skills.
• Strong attention to detail and the ability to manage multiple tasks effectively.
• A proactive and collaborative approach to working with clinical and administrative team.
• This is a part time role and offers a great opportunity to contribute to the delivery of safe, high‑quality patient care while developing valuable skills in a dynamic and supportive environment.

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first‑class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work‑life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Person specification

Qualifications

• Educated to degree level or equivalent relevant experience
• Management Qualification

Experience

• Experience of Rota’s
• Experience of working with medical staffing – doctors/ doctor inductions and their rotations
• Experience of working in the NHS either in a hospital, private practice or for a GP
• Experience in a clinical setting
• Significant experience in complex administration within an acute hospital

Skills and Knowledge

• Ability to negotiate to all levels and work in partnership with relevant stakeholders
• Ability to prioritise and manage workload efficiently with minimal supervision
• Excellent communication skills – both verbal and written
• Knowledge of 18 week/RTT targets
• Highly developed analytical skills and competency in interpreting complex data
• Knowledge of medical workforce requirements and contracts
• Agency usage

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Application numbers

This vacancy may close early if it receives a high number of applications. We would advise that you complete and submit your application in good time to avoid disappointment.