Personal Secretary

Nhsscotland; Kilmarnock; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading healthcare organization is seeking a Personal Secretary at University Hospital Crosshouse, Kilmarnock. The ideal candidate will provide comprehensive support to the senior management team, manage diary schedules, and handle confidential inquiries. Prospective applicants must possess advanced Microsoft Office skills and previous secretarial experience. This role demands an individual with excellent multitasking abilities and the capacity to prioritize workload effectively. Working hours are 37 per week, Monday to Friday.

Qualifications

• Complex diary management experience is essential.
• Previous secretarial experience is essential.
• Ability to prioritize workload effectively.

Responsibilities

• Provide a comprehensive secretarial service to the senior management team.
• Act as the first point of contact for all enquiries.
• Manage confidential and sensitive matters.

Skills

Advanced knowledge of Microsoft Office

Excellent communication skills

Ability to manage multiple tasks

Job description

Who We Are

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Position

An exciting opportunity has arisen for a Personal Secretary based at University Hospital Crosshouse.

What You Will Do

We are seeking a flexible, enthusiastic and highly motivated individual to provide a comprehensive and efficient secretarial service to our senior management team. You will work closely with the Service Manager, Clinical Nurse Manager and Clinical Director and act as the first point of for all enquiries, often dealing with matters of a confidential and sensitive nature. You will demonstrate excellent communication skills, both written and verbal. You will be able to deal effectively with a number of simultaneous tasks and have the ability, commitment and judgement to ensure deadlines and actions are delivered whilst being frequently interrupted.

Knowledge, Training And/or Experience Required To Do The Job

Advanced knowledge of Microsoft Office is essential, as is experience of complex diary management and attending meetings for the purpose of minute taking. You will be able to prioritise workload and work to tight timescales in a dynamic and fluid environment, balancing conflicting demands to maintain efficiency throughout the team are key skills. Previous secretarial experience is essential.

Hours

37 hours per week Monday - Thursday 0900-1700 and Friday 0900-1630.

UK Driving Licence/Car Ownership

A UK car licence/car ownership is essential to this role.

Additional Information For Overseas Candidates

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

The Recruitment Team are unable to answer individual queries at application stage about this, please visit for further information.

Additional Information For All Candidates

You should apply for this post by completing the application process on JobTrain.

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Posts close at midnight on the indicated date. Late applications will not be accepted.
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• Once you have submitted your application form you will be unable to make any amendments.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

We are unable to provide sponsorship for bank contracts.

NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at