Personal Assistant to Managing Director

UKCS Group; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A UK-based eco-friendly cleaning supplies provider is looking for an experienced Personal Assistant. This role involves supporting the Managing Director through various administrative tasks including data management, schedule coordination, and client communications. The position promises a competitive salary and a chance to work in a sustainable-focused company.

Benefits

Performance Based Bonus

Competitive salary and benefits package

Supportive work environment

Qualifications

• Proven experience as a Personal Assistant or in a similar administrative role.
• Ability to handle sensitive information with discretion.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain accurate data entry into accountancy software.
• Organise the Managing Director's schedules and appointments.
• Chase outstanding payments and manage accounts receivable.

Skills

Organisational skills

Time-management

Communication

Problem-solving

Discretion

Tools

Microsoft Office Suite

Accountancy software

Job description

About Us:UKCS Group is a leading provider of eco-friendly cleaning supplies and sustainable packaging solutions. We are committed to delivering exceptional service and innovative products to our clients while maintaining a focus on sustainability and environmental responsibility.

Position Overview:We are seeking a highly organised and proactive Personal Assistant to support our Managing Director. The ideal candidate will have a strong background in office administration and be adept at managing multiple tasks efficiently. This role is crucial in ensuring the smooth operation of the Managing Director's daily activities and supporting the overall business objectives.

Key Responsibilities:

• Data Management:Maintain accurate and up-to-date data entry into accountancy software, ensuring all financial records are current.
• Accounts Receivable:Proactively chase outstanding payments and manage accounts receivable processes.
• Task Management:Execute tasks assigned by the Managing Director, adapting to an evolving to-do list.
• Schedule Management:Organise and manage the Managing Director's schedules, including coordinating appointments, meetings, and travel arrangements.
• Quote Preparation:Assist in pricing and preparing quotes for clients, ensuring accuracy and competitiveness.
• Meeting Support:Attend meetings with the Managing Director, taking detailed notes and providing administrative support as needed.
• Email Management:Oversee the Managing Director's email inbox, prioritising and responding to messages as appropriate.
• Research:Conduct research activities to support business initiatives and decision-making processes.

Qualifications:

• Proven experience as a Personal Assistant or in a similar administrative role.
• Strong organisational and time-management skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite and accountancy software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills and attention to detail.
  

Rate of Pay:

• Performance Based Bonus

Metrics (Expected Results):

• Efficiency Improvement:Streamline administrative processes to enhance the Managing Director's productivity by at least 20%.
• Financial Accuracy:Maintain a 100% accuracy rate in data entry and financial records, supporting the company's goal of achieving carbon-neutral operations.
• Timely Collections:Reduce outstanding payments by 15% within the first six months, contributing to the company's financial health and sustainability initiatives.
• Schedule Optimisation:Ensure 95% adherence to the Managing Director's schedule, facilitating effective time management and strategic decision-making.
• Client Engagement:Support the preparation of quotes and client communications to enhance client satisfaction and retention, aligning with UKCS Group's vision of long-term, value-driven partnerships.
• Competitive salary and benefits package.
• Opportunity to work in a dynamic and growing company.
• Supportive and collaborative work environment.

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