Personal Assistant

Diabetesstories; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

An established educational institution in Oxford is seeking an experienced Personal Assistant to support the Director and senior leadership team. This full-time role includes managing complex diaries, coordinating events, and providing high-level administrative support. Candidates should have significant PA experience, exceptional organisational skills, and proficiency in Microsoft Office. Attractive benefits are included, along with potential flexibility in working hours.

Benefits

Generous annual leave

Pension scheme

On-site parking

Term-time lunches

Qualifications

• Significant PA/EA experience, ideally in an academic or similar setting.
• Exceptional organisational skills and attention to detail.
• Strong written and verbal communication abilities.
• Able to plan ahead, use initiative and maintain confidentiality.
• Confident engaging with senior international stakeholders.
• Proactive, adaptable and a collaborative team player.

Responsibilities

• Managing complex diaries across multiple time zones.
• Handling inboxes, calls and drafting correspondence.
• Coordinating high-profile visits and welcoming VIP guests.
• Organising events, meetings and travel.
• Preparing briefings and meeting papers.
• Minute-taking and general administrative support.
• Liaising closely with colleagues and supporting ad hoc projects.

Skills

Organisational skills

Written communication

Verbal communication

Confidentiality

Team collaboration

Tools

Microsoft Office

Job description

Job Overview

An established educational institution in Oxford is seeking an experienced Personal Assistant to provide high-level support to the Director and senior leadership team. This is a diverse, fast-paced role within a close-knit office, offering the opportunity to work in an internationally focused environment.

This role is a 12-month Fixed Term Contract, with a view to potentially transition to a permanent role.

Key Responsibilities

• Managing complex diaries across multiple time zones
• Handling inboxes, calls and drafting correspondence
• Coordinating high-profile visits and welcoming VIP guests
• Organising events, meetings and travel (including visas and itineraries)
• Preparing briefings and meeting papers
• Minute-taking and general administrative support
• Liaising closely with colleagues and supporting ad hoc projects

About You

• Significant PA/EA experience, ideally in an academic or similar setting
• Exceptional organisational skills and attention to detail
• Strong written and verbal communication abilities
• Able to plan ahead, use initiative and maintain confidentiality
• Confident engaging with senior international stakeholders
• Proactive, adaptable and a collaborative team player
• Proficient in Microsoft Office

Additional Information

• Full-time role, 37.5 hours per week, Monday to Friday
• Some flexibility required, including occasional evenings and weekends (with enhanced pay or TOIL)
• Attractive benefits including generous annual leave, pension scheme, on-site parking and term-time lunches

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