Personal Assistant

Angus Estates Ltd; Halfpennyburn; Hybrid; GBP 40,000 - 60,000; Part time

Job summary

A local council organization in Scotland is seeking a part-time Personal Assistant to provide high-quality, confidential administrative and organizational support. The role includes managing correspondence, proactive diary management, and liaising with various stakeholders. The successful candidate will benefit from flexible working arrangements including the option to work from home. This position is ideal for individuals who are organized, proactive, and can effectively manage schedules and communications.

Qualifications

• High-quality, confidential administrative support skills.
• Experience in diary management and correspondence handling.
• Ability to liaise effectively with various stakeholders.

Responsibilities

• Provide comprehensive administrative support to the Head of Service.
• Manage day-to-day correspondence, emails, and calls.
• Proactive diary management including arranging meetings.

Job description

Job Description

Based at Angus House, Orchardbank Business Park, Forfar

This job is workstyle 3 – Flexi. You will have the opportunity to benefit from our flexible and agile working practices. This means you will work from a variety of locations including council buildings and you can work from home to best suit your work, meetings and collaboration.

Due to a change in working arrangements, a permanent opportunity has arisen for a part‑time Personal Assistant to support a Head of Service within Angus Health and Social Care Partnership Executive Team.

The successful candidate will provide high‑quality, confidential administrative and organisational support. Core duties will include, but are not limited to, the following:

• Providing comprehensive and confidential administrative support to the Head of Service.
• Managing day‑to‑day correspondence, emails and calls, including actioning, signposting, delegating, cascading and escalating enquiries as appropriate.
• Proactive diary management, including arranging meetings and coordinating schedules.
• Preparing and issuing agendas, taking minutes/notes and ensuring agreed actions are progressed.
• Liaising with services, partner organisations, external agencies and other stakeholders as required.
• Typing, formatting and collating reports, ensuring that deadlines and quality standards are met.
• Collating and checking information from services to support effective decision‑making.
• Processing invoices and undertaking other administrative tasks as required.

Please note interviews will be held Thursday, 15 January 2025.

Requirements

Please refer to job outline and person specification for further details and requirements for this job.

About Angus Council

Please refer to the "applicant guidance" document when completing your application form and to the "welcome to Angus" document and our website.

The Individual

We are happy to discuss flexible working during the recruitment process for this position. This means we are open to a conversation about working patterns and the flexibility that is available for this role whilst managing the workload.

We offer a guaranteed job interview to the following people who meet the essential criteria on application for a job: Those with disabilities, recognised caring responsibilities, care experienced young people and ex‑armed forces personnel. This also applies to our own employees with caring responsibilities, young people on apprenticeships and placements who meet the essential criteria for the job.