Personal Assistant

Kane Group; Banbridge; On-site; GBP 25,000 - 35,000; Full time

Job summary

A multi-disciplinary building-services contractor based in Banbridge seeks a Personal Assistant to the Head of Finance. Ideal candidates will have at least 2 years of experience in an administrative role, strong organisational abilities, and proficiency in the MS Office Suite. The role includes managing schedules, facilitating meetings, and maintaining documents. This position offers competitive benefits and a supportive work environment.

Benefits

Cash Health Plan

4 x Salary Death in Service cover

Auto Enrolment Company Pension scheme

Company Sick Pay Scheme

Enhanced maternity & paternity benefits

Paid professional subscriptions

Variety of employee discounts

Cycle to Work Scheme

Active Social and Wellbeing Committees

Annual Health Checks

Full use of onsite state of the art gym

Qualifications

• Minimum of 2 years in a senior administrative or Personal Assistant role.
• Flexibility to adapt to the changing needs of the Finance department.
• Experience in Finance or a related field.

Responsibilities

• Manage the Head of Finance’s calendar including scheduling meetings.
• Organise and prepare agendas for meetings.
• Maintain and organise records, files, and documents.

Skills

Excellent IT skills with MS Office Suite

Strong organisational abilities

Excellent written and verbal communication

Ability to handle confidential information

Detail-oriented with strong attention to detail

Strong problem-solving skills

Education

Level 2 or higher Business Administration qualification

Business-related degree or business-related higher-level qualification

Tools

MS Office Suite (Outlook, PowerPoint, Word, Excel)

Job description

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

We are seeking a Personal Assistant to The Head of Finance based in Banbridge to be part of our growing team.

KEY RESPONSIBILITIES

Administrative Support

• Manage the Head of Finance’s calendar including scheduling meetings and appointments
• Prepare documents, presentations and reports as needed
• Conduct research and gather relevant information for meetings and projects

Meeting Coordination

• Organise and prepare agendas for internal and external meetings
• Prepare and distribute meeting minutes ensuring follow-up on action points
• Track progress, deadlines and deliverables for various projects including KIM
• Co-ordinate logistics for meetings, training events

Document management

• Maintain and organise records, files and documents both electronic and paper
• Handle confidential information with professionalism and discretion
• Assist with document preparation and review, to ensure accuracy and completeness

Department Support

• Coordinate with Finance and Information Systems teams on scheduling and project updates
• Support the Finance and Business Information Systems teams in cross-departmental communication and collaboration
• Training coordination for Finance and Business Information Systems teams
• General Office Duties:
• Manage office equipment relevant to the Finance and Business Information Systems teams
• Assist in coordination of office meetings and social events
• Proof reading documents ensuring professional approach

SKILLS, EXPERIENCE & QUALIFICATIONS

• Level 2 or higher Business Administration qualification (or Equivalent).
• Minimum of 2 years in a senior administrative or Personal Assistant role.
• Excellent IT skills particularly with MS Office Suite (Outlook, PowerPoint, Word, Excel).
• Strong organisational and time management abilities.
• Excellent written and verbal communication skills.
• Excellent attention to detail and ability to proof reading documents.
• Ability to handle confidential information with discretion.
• Detail-oriented and capable of managing multiple priorities.
• Professional demeanour with strong interpersonal skills.
• Ability to work independently and proactively, demonstrating initiative.
• Flexibility to adapt to the changing needs of the Finance department.
• Strong problem-solving skills and a collaborative mindset.
• Business related degree or Business-related Higher-level qualification.
• Experience in Finance or a related field.

COMPANY BENEFITS

• Cash Health Plan to include Employee Assistance Programme
• 4 x Salary Death in Service cover
• Auto Enrolment Company Pension scheme (Salary Sacrifice)
• Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service
• Enhanced maternity & paternity benefits
• Paid professional subscriptions
• Variety of employee discounts
• Cycle to Work Scheme
• Branded clothing
• Active Social and Wellbeing Committees
• Annual Health Checks
• Full use of onsite state of the art gym
• Awards for long service
• Additional annual leave based on length of service
• Training and development opportunities.
• Free Onsite parking

Kane is an Equal Opportunities Employer and welcomes applications from all sections of the community.

If you think you have the expertise and knowledge to fulfill this role.