Pastoral and Safeguarding Coordinator

ISC group; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading educational institution in the United Kingdom seeks a Pastoral Administrative Support to oversee attendance processes and contribute to pupil wellbeing and safeguarding compliance. The ideal candidate will possess strong organisational skills and adhere to safeguarding legislation, managing sensitive information discreetly. Responsibilities include maintaining records, supporting the pastoral team, and liaising with external agencies. Applications are welcomed from individuals capable of ensuring the statutory obligations are met.

Qualifications

• Experience in administrative support within an educational setting.
• Understanding of safeguarding and compliance requirements.

Responsibilities

• Maintain accurate records of behaviour, wellbeing, and safeguarding incidents.
• Support day-to-day administration and communication for the pastoral team.
• Assist with monitoring attendance and punctuality records.

Skills

Strong organisational and administrative skills

Excellent communication and interpersonal skills

Proficient in systems management and Microsoft Office

Ability to handle sensitive information with discretion

Knowledge of safeguarding and attendance legislation

Job description

Overview

To provide high-quality systems management and administrative support to the pastoral team and manage attendance processes to ensure pupil wellbeing, safeguarding compliance, and statutory obligations are met.

Key Responsibilities

• Pastoral Administration
• Maintain accurate records of behaviour, wellbeing, and safeguarding incidents in the school
• Support the Senior Housemistress with day-to-day administration and communication
• Liaison with Registrar for arrival of new pupils
• Prepare reports for SLT, governors, and inspections
• Manage pastoral correspondence and respond to parent and staff queries promptly
• Take minutes at meetings
• Assist with pastoral events (e.g., parent evenings, wellbeing initiatives)
• Ensure confidentiality and compliance with GDPR and KCSIE
• Support DSLs with administrative tasks

Safeguarding Record Management

• Assist in monitoring attendance and punctuality records, ensuring registers are completed accurately
• Update MIS with correct attendance codes and produce weekly/termly reports
• Identify patterns of absence and escalation and manage data to assist with concerns to pastoral leads
• Co-ordinate transfer of safeguarding records
• Assist with policy updates

Safeguarding & Compliance

• Maintain child protection records securely
• Liaise with external agencies for referrals and support services
• Ensure policies and procedures align with statutory guidance

General Duties

• Support reception or other administrative functions when necessary
• Contribute to a positive, proactive school culture

Person Specification

Essential Skills & Experience

• Strong organisational and administrative skills
• Excellent communication and interpersonal skills
• Proficient in systems management and Microsoft Office
• Ability to handle sensitive information with discretion
• Knowledge of safeguarding and attendance legislation

Desirable

First Aid qualification

Understanding of ISI/DfE compliance requirements

If you wish to be considered for an advertised position, please write a letter of application indicating clearly why you feel you have the qualifications and skills necessary. You should also complete an application form and, if you wish, present your own Curriculum Vitae to complement the other documents. Please ensure that you give a full history of your educational and employment career to date. Please note that we will not accept any application without a signed application form. The individual job descriptions indicate to whom the application should be sent.

Please note that applications will be assessed in order of receipt and interviews may occur at any stage after applications are received. Please apply as soon as possible.

St Catherine’s is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening, including checks with past employers and an enhanced DBS and barred list check. The School is an equal opportunities employer.