PA to Chief Customer Officer

Dyson GmbH; Malmesbury; On-site; GBP 30,000 - 50,000; Full time

Job summary

A leading technology company in the UK is seeking a Personal Assistant to support their Chief Customer Officer. The candidate will manage the executive's schedule, organize meetings, handle correspondence, and coordinate travel arrangements. This role requires proficiency in Microsoft Office tools, exceptional organizational skills, and the ability to maintain confidentiality. Candidates should be proactive, adaptable, and possess strong communication skills. Join a vibrant and innovative workplace environment with a focus on collaboration and personal development.

Benefits

Comprehensive financial benefits

Health benefits

Lifestyle support

Qualifications

• Experience as a PA or Administrator in a dynamic environment.
• Ability to communicate at all levels flexibly.
• Strong attention to detail and confidentiality.

Responsibilities

• Manage the executive's schedule and organize meetings.
• Coordinate travel arrangements and prepare documents.
• Act as a liaison between the executive and stakeholders.

Skills

Proficient in Microsoft Outlook

Exceptional organisational skills

Strong communication skills

Ability to multi-task

Confident self-starter

Tools

PowerPoint

Word

Excel

OneNote

MS Teams

Job description

At Dyson we are encouraged to think differently, challenge convention and be unafraid to make mistakes. We are proud to be authentic, different and pioneers. We are driven by a desire to solve real problems and improve everyday lives with intuitive solutions that do more, but use less. Family owned, we are not restricted by conventional thinking; we explore, discover and learn for ourselves. Never satisfied, we believe everything can always be made better.

About the role

We’re looking to connect with Personal Assistants to support our Chief Customer Officer.

As a personal assistant you will be responsible for managing the executive's schedule, organizing meetings, and handling correspondence to ensure smooth daily operations. You will coordinate travel arrangements, prepare important documents, and act as a liaison between the executive and other stakeholders. Additionally, you will assist with personal tasks, maintain confidentiality, and solve problems to support the executive's efficiency and productivity.

Diary Management and Organisation

Proactively organises and manages complex Outlook diary

Schedule interviews and act as sounding board for Executive

Understand director’s priorities and make appropriate decisions on accepting, prioritising and delegating meeting requests. Monitor acceptances and declines

Plan ahead in order to anticipate busy periods and changing priorities and be able to react to the changing nature of meetings on a day to day basis

Ability to work ad-hoc hours in order to provide support when the Director is travelling in different time zones.

Manage a high-volume email inbox by prioritising, responding, and taking appropriate action

Manage and respond to straightforward correspondence and produce draft replies for more complex issues

Provide comprehensive pre-meeting briefings, research and documentation, enabling the Director to make well-informed decisions during critical meetings.

Team Co-ordination

Manage community access for secure SharePoint, MS Teams and Teamcenter pages

Support with Directors immediate team travel logistics

Support with team and executive events such as off-sites, project celebrations, and significant anniversaries

Assemble monthly Board report

Meetings and Logistics

Co-ordinate all internal and external meetings for director - including booking internal and external venues, facilities, hotels, refreshments etc. liaising with external parties as appropriate

Manage the agenda for director’s leadership meeting, follow up action points from direct report meetings and director’s 1:1’s

Manage and coordinate regular and complex travel itineraries for director and leadership team including planning, accommodation, visa requirements and travel expenses

Information and Reporting

Management information reporting and analysis and creation of reports for the business function where needed

Prepare materials and information for projects and meetings where required by director

Coordinate inputs from leadership team as required for reports and projects

Track any escalations that require attention or resolution from the Director

Professional Standards

Write communications in the correct tone and on brand for appropriate audiences (internal and external), whilst including relevant stakeholders

Handle highly sensitive information and maintain the highest level of confidentiality and discretion in all interactions and tasks.

About you

Proficient in Microsoft Outlook, PowerPoint, Word, Excel, OneNote, and MS Teams

Experience as a PA or Administrator able to work in a dynamic and fast-moving organisation

Exceptional organisational and planning skills with a ‘can-do’ attitude

Ability to communicate at all levels of the business, flexing style as appropriate

Professional, discreet and loyal

Ability to work as part of a team and be approachable

Able to adapt to the changing needs of the director and able to react quickly to urgent priorities

Strong communication skills, both verbal and written

Confidence in decision making and prioritisation of tasks

Experience of managing a demanding diary and inbox

Confident self-starter, able to work proactively, think ahead and multi-task in a fast-moving environment

Ability to demonstrate initiative and to suggest improvements to processes

Sensitive and diplomatic management of multiple and high-level stakeholders with a high level of confidentiality

Excellent attention to detail

Adaptable/flexible – able to multitask

Experience of working with global teams

Experience working for senior leader

Analytical skills

At Dyson, Reward goes beyond just salary and bonuses. Through a comprehensive package of Financial, Lifestyle, and Health Benefits, we provide support tailored to every stage of life and the moments that matter most

Working policy

At Dyson, our vibrant campus culture is built on in-person collaboration, creativity, and shared learning. Working side by side not only fuels our innovation, but also creates a strong sense of belonging. To nurture this dynamic and inclusive environment, we do not offer a regular hybrid working arrangement.

#LI-RK2

Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.

Undergraduates at the Dyson Institute of Engineering and Technology get to work on live projects while studying for a University of Warwick degree. They earn a salary and Dyson even covers the tuition fees.