Operations Manager

Digitaloft; Manchester; Hybrid; GBP 46,000 - 55,000; Full time

Job summary

A digital marketing agency is looking for an Operations Manager in Manchester to oversee agency operations and optimize ClickUp. This role requires experience in a digital marketing environment, strong organisational skills, and the capacity to communicate with all business levels. The ideal candidate will ensure operational effectiveness and support senior leaders through insights, as well as manage team workflows. A competitive salary, 28 days of leave, training budget and flexible work options are offered.

Benefits

28 days annual leave + bank holidays

Training budget of £1k per year

Wellness programme

Enhanced maternity and paternity package

Flexible working options

Qualifications

• Experience managing agency operations in a digital marketing context.
• Familiarity with project management tool implementation.
• Ability to communicate with people at all levels of a business.

Responsibilities

• Evolve operational foundations and optimize ClickUp for delivery.
• Generate operational reports showcasing team performance and risks.
• Support senior leaders with operational insights and data.

Skills

Project management tools

Data analysis

Communication skills

Organisational skills

Team engagement

Tools

ClickUp

Google Sheets

Job description

• Has hands-on experience managing agency operations, with a strong understanding of how digital marketing teams work day to day.
• Has previously been responsible for managing ClickUp (or similar project management tools) to support delivery, resourcing, and accountability. It’s desirable that you’ve previously been involved in the rollout of such a platform.
• Has worked in a digital marketing agency environment and understands the types of tasks, workflows, and pressures teams operate under.
• Is confident working with people at all levels of the business and can clearly communicate expectations, drive adherence to processes, and manage change professionally.
• You’re good with data and you know how to make Google Sheets do smart things.
• Can engage and influence both in-person and remote team members, building trust and buy-in across a distributed team.
• Is proactive and improvement-led, bringing ideas to the table on how processes, systems, and ways of working can be refined; not just executing what already exists.
• Brings strong organisational and prioritisation skills, with the ability to manage multiple moving parts without things slipping.
• Has clear, confident written and verbal communication skills.
• Is based in, or open to regularly working from, the North West (desirable).

The key responsibilities and tasks of the role are ...

• Own and evolve the operational foundations of the agency, working closely with senior leaders to scope, deploy, and optimise ClickUp as the central system for delivery, resourcing, and reporting.
• Build and maintain clear operational reporting that gives leadership visibility over team capacity, utilisation, delivery performance, budget health, and upcoming resourcing risks across client accounts.
• Act as a trusted operational partner to senior leaders, providing data, insight, and practical support that helps the agency run smoothly and scale effectively.
• Work closely with team leaders to clarify weekly delivery expectations, balance workloads, and address over- or under-utilisation before it impacts delivery or client experience.
• Identify and flag projects at risk of going over budget or past deadlines, working with teams to resolve issues early and protect client delivery.
• Document and maintain core operational processes, ensuring they are consistently followed while proactively improving speed, efficiency, and ways of working.
• Provide senior leaders with timely, accurate operational updates, highlighting risks around delivery, capacity, budgets, or deadlines and supporting resolution.
• Ensure operational hygiene across the business, including accurate and timely timesheet submission and task tracking to support reliable planning and decision-making.
• Manage annual leave approvals and capacity planning, ensuring teams are covered and client delivery remains protected during busy periods.
• Own the operational setup for new clients and team members, including ClickUp configuration, onboarding, and offboarding processes.
• Maintain a trusted pool of freelancers to help cover capacity gaps when required.
• Maintain visibility over agency software, subscriptions, and tooling, ensuring systems are well-managed and fit for purpose.
• Track team training and ensure essential training is completed and kept up to date.

What we'll offer you ...

• A salary of up to £55,000 per year depending on experience.
• 28 days annual leave + bank holidays + Christmas shutdown. With each completed year of service, the base entitlement will increase by 1 day, to a maximum of 33 days.
• £1k per year training budget to attend conferences and workshops or use in another way to develop your skill set.
• An agency-wide wellness programme, private health cash plan and access to mental health first aider support.
• Encouragement and support to speak at industry events and write for top publications.
• Opportunities to represent the agency at awards events across the globe.
• Flexible working including remote, office-based, hybrid and work from anywhere.
• An enhanced maternity and paternity package.

To apply ...

If you think you have what it takes to join Digitaloft as a Operations Manager, we’d love to hear from you.

Please send a copy of your CV and a cover letter to: