Office Administrator / Assistant - Ashford

Martin Tolhurst Partnership LLP; Ashford; On-site; GBP 20,000 - 25,000; Full time

Job summary

A legal services firm in Ashford seeks a full-time administrative support staff member. This role involves assisting fee earners with general administrative and typing duties, meeting clients, and answering the phone. Candidates should have strong communication skills, proficiency in Word, and the ability to prioritize tasks. Legal secretarial qualifications are desirable, and candidates must have their own transport and present a smart appearance.

Qualifications

• Good educational standard preferred with an eye for detail.
• Good use of initiative and able to prioritise your workload.
• A good working knowledge of Word is required as are keyboard skills.

Responsibilities

• Assist and support fee earners with general administrative/typing duties.
• Meeting and greeting clients and answering the phone.
• Using the firm’s Case Management System for processing and storage.

Skills

Good use of initiative

Good communication skills

Keyboard skills

IT competency

Education

Good educational standard

Legal secretarial qualification

Tools

Word

Proclaim

Job description

To assist and support fee earners with general administrative/typing duties and reception duties when required.

This full time role involves, but is not limited to, and may vary slightly due to office/fee earner requirements:-

• Meeting and greeting clients and answering the phone
• Using the firm’s integrated Case Management System (Proclaim) for the effective processing, delivery and storage of information
• First contact administration
• Taking and processing of incoming payments
• Prepare the post for dispatch
• When required, take special deliveries to the Post Office and to the bank
• Undertake photocopying tasks
• Deliver messages when required
• Assist colleagues with any other administration/typing duties
• Provide refreshments when asked to do so

Requirements

• Good educational standard preferred with an eye for detail
• Good use of initiative and able to prioritise your workload
• A good working knowledge of Word is required as are keyboard skills.
• Have Accurate typing skills (a Legal secretarial qualification is desirable)
• Good communication skills with a confident, friendly and outgoing manner - both over the phone and in person
• IT competency
• Own transport is essential
• You will need to be smart in appearance, with a pleasant and friendly manner