Office Administrator

Dover Corporation; Eastleigh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A global manufacturing firm in Eastleigh is seeking an administrative professional to support logistics operations. Responsibilities include processing purchase orders, compliance checks, and vendor communications. Candidates should have strong proficiency in Microsoft Office, particularly Excel, and experience with ERP systems. This position demands excellent communication and organizational skills. Join the team in providing essential support for supply chain functions while upholding integrity and customer service.

Qualifications

• Proficient in Microsoft Excel and other Office applications.
• Experience using ERP systems is required.
• Must have strong written and verbal communication skills.

Responsibilities

• Process purchase orders in the ERP system.
• Expedite orders and resolve delivery issues.
• Perform compliance checks on potential and existing customers.

Skills

Microsoft Office Applications

ERP systems

Excellent communication skills

Time management

Adaptability

Analytical skills

Organizational skills

Ethical judgment

Education

Experience in office-based environment

Job description

OK International is a global manufacturer of electronic benchtop tools and precision dispensing solutions worldwide. We have two major product lines: Metcal electronics bench tool solutions and Techcon dispensing Systems.

We have facilities in Cypress California (US), Chandlers Ford (UK) and Shenzhen (China) supporting our customers worldwide. The OK International Team is dedicated at putting customers first, having an entrepreneurship mindset, innovative culture, cultivating relationships and never compromising on integrity. Welcome to our team!

JOB SUMMARY

• Reporting to the Logistics Manager, you will provide administrative activities across a range of functions from purchasing to compliance activities.
• There is also an expectation to provide cover and back up for other members of the Operations team as required.

JOB DUTIES

PURCHASING ACTIVITIES

• Daily processing of Purchase Orders within the ERP system
• Expedite orders and update information for internal teams
• Liaise with Vendors and internal teams on resolution of delivery issues
• General Purchasing and office administration tasks
• Import data reconciliation
• Purchase Invoice query resolution
• Daily reporting and data sharing

COMPLIANCE ACTIVITIES

• Perform compliance checks on prospect and new customers
• Review compliance checks on existing customers every 2 years
• Identify potential risks and elevate to Compliance officer based in US head office for guidance and clearance
• Work closely with customer service on New and existing distributors Third Party Guidance clearance and renewals
• Preparing reports on compliance activities for Management review

SKILLS DESIRED

• Experience in the use of Microsoft Office Applications (to include Excel as a minimum)
• Experience in the use of ERP systems
• Excellent communication skills – both written and oral (both internally and externally)
• Excellent time management and work prioritization
• Ability to adapt quickly to different situations where required
• Good analytical & planning skills
• Highly detailed & service oriented
• Strong organizational and administrative skills
• Proficient in Microsoft Word
• Ethical judgment and integrity

EDUCATION REQUIREMENTS

• Previous experience in an office-based environment is essential

Work Arrangement : Onsite

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Job Function : Administrative; Supply Chain & Procurement

Job Segment: Logistics, Supply Chain, Administrative Assistant, ERP, Supply, Operations, Administrative, Technology