Logistics Coordinator

Insignia Shipping Services Ltd; Grays; On-site; GBP 30,000 - 45,000; Full time

Job summary

A UK-based shipping and logistics company is seeking a Logistics Coordinator (Operations) to support daily activities across port agency and freight forwarding divisions. Responsibilities include coordinating vessel husbandry services, managing logistics for cargo and crew, and liaising with stakeholders. Ideal candidates will have strong coordination, communication skills, and attention to detail. This role offers performance bonuses and opportunities for advancement within operations or commercial roles.

Benefits

Performance bonuses

Training and professional development

Opportunities for career progression

Qualifications

• Experience in shipping, port agency, freight forwarding, or maritime operations preferred.
• Ability to work under pressure and manage multiple tasks.
• Must be available outside normal hours during vessel operations.

Responsibilities

• Coordinate operational requirements for visiting vessels.
• Liaise with port authorities and other stakeholders.
• Prepare operational reports and cost estimates.

Skills

Shipping operation experience

Coordination skills

Communication skills

Problem-solving abilities

Logistics knowledge

Attention to detail

Tools

MS Office

Operational software

Job description

Port Agency | Freight Forwarding | Marine Procurement | Shipping and Logistics | Supply Chain Management | Ship Supply

About Us

Insignia Shipping Services is a leading UK-based shipping and logistics company specialising in Port Agency, Yacht Agency, Offshore Oil & Gas support, Owners Protective Agency, Navy Agency, Stevedoring, Husbandry Services, Crew Changes, Ship Spares in Transit, Ship Supply, and Global Freight Forwarding (Air, Sea & Land).

We support a wide portfolio of vessels including Oil Tankers, Bulk Carriers, LNG Carriers, Navy Ships, and Superyachts, providing reliable, efficient, and cost-effective logistics and operational solutions.

Job Description – Logistics Coordinator (Operations)

Role Overview

The Logistics Coordinator – Operations will play a key role in supporting day-to-day operational activities across Insignia’s port agency and freight forwarding divisions. The role involves coordinating vessel husbandry services, ensuring smooth vessel turnaround, and managing logistics for cargo, crew, and ship supplies. The ideal candidate will be organised, proactive, and comfortable working in a fast-paced maritime environment.

Key Responsibilities

Port Agency & Vessel Operations

• Coordinate operational requirements for visiting vessels (tankers, bulk carriers, LNG, navy ships, yachts).
• Assist with pre-arrival documentation, port forms, berthing arrangements, and inward/outward clearance.
• Liaise with port authorities, terminal operators, pilots, tug services, and other stakeholders.
• Support Owners Protective Agency matters where required.
• Arrange crew changes, medical assistance, store deliveries, and transportation.
• Coordinate Ship Spares in Transit and Ship Supply deliveries.
• Organise stevedoring and cargo services for wet and dry bulk operations.
• Support multimodal shipments (Air, Sea, and Land) for clients and vessels.
• Prepare shipping documents, track cargo, coordinate customs clearance, and liaise with carriers.

Offshore & Oil & Gas Support

• Assist in logistics planning for offshore supply operations, including equipment dispatch and vessel support.

Administrative & Operational Support

• Maintain accurate records of vessel operations and service costs.
• Prepare operational reports, cost estimates, and invoices.
• Ensure timely communication with principals, agents, and suppliers.
• Uphold company standards for compliance, safety, and customer service.

Required Skills & Experience

• Experience in shipping, port agency, freight forwarding, or maritime operations (preferred but not essential).
• Strong coordination and communication skills.
• Ability to work under pressure and manage multiple tasks.
• Good understanding of logistics and supply chain processes.
• Competent in MS Office and operational software (training provided).
• Attention to detail and strong problem-solving abilities.
• Must be able to work outside normal hours when required during vessel operations.

Salary Range

• Experience in maritime operations
• Previous port agency or freight forwarding background
• Ability to manage vessels independently
• Out-of-hours availability for vessel calls

Additional benefits may include:

• Performance bonuses
• Training and professional development
• Opportunities to progress within Operations or Commercial roles

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