Logistics and Operations

Media Search Incorporated; City of London; On-site; GBP 28,000 - 30,000; Full time

Job summary

A strategic insight company in London is seeking an Events Operations Coordinator to manage international events. The role involves pre-event communication, budget management, and liaising with venues and sponsors. Candidates should have experience in coordinating b2b events for 150+ people, excellent communication skills, and proficiency in Microsoft Office. Competitive salary offered with potential bonuses.

Responsibilities

• Pre-event correspondence with delegates and sponsors.
• Managing outgoing expenditure and maintaining accurate budgets.
• Negotiating and managing relationships with event venues and suppliers.
• Creating and designing event signage and exhibition floor plans.
• Sourcing branded items for events.
• Managing dinners and bespoke networking events.
• Booking staff travel and accommodation.
• Managing onsite event teams and registration.
• Organising onsite meetings between attendees and sponsors.

Skills

Ability to use initiative

Positive attitude

Ability to multi-task

Good relationship management

Communication skills

Cost management

1+ years experience in b2b events

Experience in managing exhibitions/sponsors

Good knowledge of Microsoft Office

Fluent in English

Outstanding customer service

Strong negotiation skills

Excellent time management

Tools

Microsoft Office Suite

Job description

Overview

Events Operations Coordinator London (x3 office) Salary: £28-30,000 dependent on experience + bonus. My client is a strategic insight and convening company focused on surfacing critical intelligence, curating high-level dialogue, and building meaningful connections across healthcare and technology sectors. Due to expansion a role has arisen for an enthusiastic, talented Event Coordinator to work on the international portfolio of events.

Responsibilities

• Pre-event correspondence with delegates and sponsors.
• Managing outgoing expenditure and maintaining accurate budgets.
• Negotiating, liaising and managing relationships with event venues and suppliers.
• Creating and designing event signage and exhibition floor plans.
• Sourcing branded items – lanyards, sponsorship inventory etc.
• Managing dinners, drinks receptions and bespoke networking events.
• Booking staff travel and accommodation.
• Managing onsite event teams and event registration.
• Organising onsite meetings between attendees and sponsors.

Qualifications & Skills

• Ability to use initiative.
• Positive attitude
• Ability to multi-task whilst maintaining accuracy and efficiency.
• Ability to establish and maintain good relationships with customers, suppliers & clients.
• Good at working and communicating with colleagues on an individual and team level.
• Proficient at cost management and forecasting.
• At least 1 years’ experience in the coordination of b2b events for 150+ people.
• Experience in managing exhibitions/sponsors.
• Good knowledge of Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Fluent in written and spoken English
• Outstanding customer service and communication skills
• Strong negotiation skills
• Excellent time management.

How to apply

Please send CVs to [e-mail]