Legal Assistant - Dyce

Aberdein Considine; Aberdeen City; On-site; GBP 20,000 - 30,000; Full time

Job summary

A legal services firm in Aberdeen is seeking a Legal Assistant for its Conveyancing Department. The successful candidate will handle residential conveyancing, assist the legal team with Wills and Powers of Attorney, and manage client communications. Candidates should have National 5 / Higher qualifications and skills in confidentiality, workload prioritization, and customer service. This role offers an opportunity to engage with clients and ensure smooth legal processes in a supportive environment.

Qualifications

• National 5 / Higher qualifications required.
• Experience in handling customer interactions.
• Confidentiality and initiative in work.

Responsibilities

• Cover all aspects of residential conveyancing.
• Provide general assistance to the legal team.
• Assist with Wills and Powers of Attorney.
• Open and maintain Purchase, Sale, and Discharge Files.
• Conduct Money Laundering checks and ensure compliance.
• Draft Wills and register Powers of Attorney.

Skills

Confidentiality

Ability to prioritise workload

Experience dealing with customers / clients

Knowledge of cashroom procedures

Education

National 5 / Higher qualifications

Job description

Aberdein Considine are looking for a Legal Assistant to join our Conveyancing Department in Dyce.

Job Purpose

The successful candidate will be responsible for covering all aspects of residential conveyancing and providing general assistance to the legal team, as well as assisting with Wills and Powers of Attorney.

Key Responsibilities

• Opening Purchase Files on Visual Files; preparing quotations, TOB’s, offers, typing missive letters and completing Money Laundering/importing documents onto case management system
• Logging offers on Sale Files, requesting searches and redemption statements, importing documents onto case management system
• Opening Discharge Files on Visual Files, preparing discharges for sending to lender (electronically or in paper format) and registering with Registers of Scotland
• Carrying out Money Laundering checks on clients, including source of funds verification and use of the system Amiqus
• Maintain files post settlement (chasing outstanding documents, sending out documents to clients, lenders and solicitors and liaising with conveyancers re file issues)
• Drafting Wills and Powers of Attorneys, registering Powers of Attorney with the Office of Public Guardian, logging Wills in our Deed Store
• Registering documentation with Registers of Scotland
• Preparing fee notes and tracking fees paid
• Dealing with legal and title deed enquiries received in the office
• Dealing with clients within office and on the telephone to include arranging appointments for solicitors in the office
• Keeping clients updated on their transaction
• Scanning relevant file documents onto case management systems, sending out deeds, closing and shredding files
• Meeting with clients to take relevant ID, witness client signatures on documentation

Qualifications

• National 5 / Higher qualifications

Skills and Experience

• Confidentiality
• Ability to prioritise workload
• Experience dealing with customers / clients
• Knowledge of cashroom procedures

Knowledge

• Knowledge of using computer systems
• Ability to work on own initiative