HR Projects Assistant

Bird & Bird LLP; City of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading international law firm is seeking an HR Projects Assistant to support global HR initiatives. You will collaborate with various teams, manage project communications, and gain valuable experience in project management. Ideal candidates will possess strong communication skills and proficiency in Microsoft Office. The role involves working across regions, supporting both project-related and ad-hoc tasks.

Qualifications

• Experience at officer/adviser level within the HR function preferred.
• Experience working in a project capacity or within a project-based environment.
• Ability to work effectively within a group and independently.

Responsibilities

• Support the HR Projects Manager with project communications.
• Schedule and participate in project meetings, monitoring progress.
• Produce project and communications plans and maintain project files.

Skills

Effective verbal communication skills

Detail-oriented

Strong prioritization skills

High-level proficiency in Microsoft Office

Job description

Overview

Bird & Bird is looking for a dynamic, detail-driven HR Projects Assistant to join our collaborative global HR team. If you're passionate about people, thrive in a fast-paced environment, and want to make a real impact across borders—this is your moment.

We have a number of exciting global initiatives to implement over the next year or so ranging from compliance and risk-based projects through to more creative initiatives such as rolling out projects to boost our performance culture and globally cascading our engagement survey tool to name just a few. You will gain valuable project management experience as well as broad exposure across the HR function, working with a variety of subject matter experts and stakeholders across the business from within a fantastic, friendly global HR team.

What you'll do

• Supporting the HR Projects Manager with project communications (project tracker, status updates).
• Scheduling and taking part in project meetings, taking notes of key actions / decisions, monitoring progress and liaising with International HR teams to follow up to completion.
• Produce project and communications plans and maintain project files.
• Undertaking data analysis and research.
• Co-ordinating the logistics related to projects including RFPs and scheduling meetings with project teams and external suppliers.
• Liaising with colleagues in UK, US, EMEA and APAC regions and building relationships with local offices
• Undertaking ad-hoc projects and/or small projects within wider programme.
• Review and track all third-party vendors\' invoices and spend on the project; Escalating any overspend or concerns to Project Managers and responding to vendor queries.
• Support user acceptance testing and user training activities across a variety of projects as required.
• Support the resolution of issues raised by internal and external partners acting as a link between them and the Project Manager.

About you

Your technical skills

• Preferably would have experience at officer/ adviser level within the HR function.
• Preferably would have experience working in a project capacity - either working on / supporting projects in role or within a project-based environment or PMO.
• Effective verbal communication skills and excellent writing, grammar and spelling
• Detail-oriented and highly organised.
• Strong prioritisation skills and able to handle multiple tasks, adapting to a changing landscape.
• Ability to work effectively within a group as well as independently motivated with minimal supervision.
• High-level of proficiency in Microsoft Office (PowerPoint, Excel and Word).
• Previous experience working within global organisation.
• Methodical and logical approach.
• Creative / experience of copywriting, production of communications and publications desirable
• Experience working with engagement surveys desirable

The main responsibilities of this role are outlined above; however, this description is not exhaustive, and the job holder may be required to undertake additional duties from time to time to ensure the smooth running of the department. The role may require some working outside our normal working hours of 9:30am- 5:30pm.

To apply, click on the \"apply\" button to submit your details.

Bird & Bird opens up a world of possible for lawyers and professionals everywhere. Working for a leading international law firm like Bird & Bird means working alongside people who are truly collegiate in the way they work with everyone. We work as one global team, with over 70% of work involving people from across the firm. And that's only increasing! It's this common purpose and shared approach that makes for a more productive and collaborative place to work. Your firm. Your future.

As a disability and neurodiversity inclusive employer we want to ensure that you have a barrier-free recruitment experience at Bird & Bird. If you require any adjustments during the recruitment process, please provide details to your recruitment contact who will be in touch to discuss any details provided and understand more about your individual adjustment needs.