HR Assistant

Institute of the Motor Industry; United Kingdom; On-site; GBP 40,000 - 60,000; Full time

Job summary

A professional body in the automotive sector located in the UK is seeking a proactive HR Assistant to join their People team. In this role, you'll provide administrative support across the employee lifecycle, from recruitment and onboarding to payroll and employee relations. The ideal candidate will have prior experience in HR, strong organisational skills, and the ability to handle confidential information. A competitive salary and attractive benefits, including a non-contributory pension and private healthcare, are offered.

Benefits

8% non-contributory pension

28 days annual leave + Bank holidays

Private healthcare for self and spouse/partner (opt in)

Qualifications

• Previous experience in an HR administrative or assistant role, ideally within a busy HR team.
• Strong organisational skills with excellent attention to detail.
• Confident communicator with good interpersonal skills.

Responsibilities

• Act as the first point of contact for HR queries.
• Support recruitment activities including coordinating interviews.
• Maintain accurate employee records on the HR system.

Skills

Organisational skills

Attention to detail

Communication skills

Interpersonal skills

Confidentiality

Proficiency in MS Office

Job description

Find jobs in the automotive retail industry

The automotive industry is evolving at unprecedented speed, with the rapid rise in new technologies, such as electric vehicles and autonomous vehicle technologies, to new skills, careers, and standards shaping the sector of tomorrow. At the heart of this transformation are the people. The IMI is the professional body for all individuals working and studying in the motor industry and the authoritative voice of the sector. We oversee the IMI Professional Register, IMI Qualifications and Accreditations, and provide the industry’s most trusted careers information and professional standards.

Its an exciting time to join us. We’re looking for a proactive and organised HR Assistant to join our People team and help us deliver a high-quality HR service to all staff. As HR Assistant, you’ll provide day-to-day administrative and operational support across the full employee lifecycle – from recruitment and onboarding to payroll, learning and development, and employee relations.

Key Responsibilities

• Act as the first point of contact for routine HR queries, ensuring a professional and timely response.
• Support recruitment activities including advertising roles, coordinating interviews, and preparing offer documentation.
• Maintain accurate employee records on the HR system, ensuring GDPR compliance.
• Prepare contracts, variation letters, and other employment documents.
• Support new starter and leaver processes, including induction and exit administration.
• Assist with monthly payroll data preparation and employee benefits administration.
• Coordinate training sessions and maintain training records.
• Contribute to HR projects and initiatives such as wellbeing, inclusion, and engagement.
• Ensure all HR processes are carried out in line with current UK employment legislation and internal policies.

About You

• Previous experience in an HR administrative or assistant role, ideally within a busy HR team.
• Strong organisational and administrative skills with excellent attention to detail.
• Confident communicator with good interpersonal skills and a helpful, approachable manner.
• Able to handle confidential information with discretion and professionalism.
• Comfortable using HR systems and proficient in MS Office.

What We Offer

• Competitive Salary and benefits package including:
• 8% non-contributory pension
• 28 days annual leave + Bank holidays
• Private healthcare for self and spouse/partner (opt in)

We are committed to building a more equitable and inclusive workplace. Please let us know if there are any reasonable adjustments that we can make to enable you to be successful in this role.

As part of our Disability Confident Commitment we guarantee that we will interview any disabled applicant who meets the qualification or experience criteria set, and also provides acceptable evidence of the skills and qualities we have asked.

Advertising your job vacancies with the IMI is an ideal solution to fix your recruitment needs at low cost.