Fleet & Service Coordinator

Kaminskyconsulting; United Kingdom; On-site; GBP 32,000 - 35,000; Full time

Job summary

A specialized consulting firm in Elland is seeking a Fleet & Service Coordinator. This entry to mid-level position requires strong coordination skills and a basic understanding of vehicle maintenance. You will manage fleet maintenance and repairs, liaise with suppliers, and ensure compliance with safety standards. Ideal candidates possess excellent organizational and communication skills, and thrive in a fast-paced environment. This role offers a full-time, permanent contract with a competitive salary range of £32,000-£35,000.

Qualifications

• Excellent organisational and administrative skills.
• Experience scheduling service or maintenance work.
• Strong communication skills and confidence liaising with customers and suppliers.
• Able to handle compliance documentation accurately.
• Understanding of maintenance processes and terminology.

Responsibilities

• Ensure all fleet assets are maintained and compliant with regulations.
• Coordinate and monitor all planned maintenance events.
• Liaise with suppliers for repairs and monitor progress.
• Log and deploy breakdown jobs to ensure vehicle availability.
• Maintain accurate records in fleet management systems.

Skills

Organisational skills

Communication skills

Experience scheduling maintenance work

Attention to detail

Ability to handle compliance documentation

Job description

Apply for the Fleet & Service Coordinator role at Kaminsky Consulting.

Overview

This is an excellent entry to mid-level opportunity for someone with strong coordination skills and an interest in vehicle and equipment maintenance. While not a management role, it calls for initiative, accountability and the confidence to keep processes running smoothly within a busy operational team.

Salary: £32,000-£35,000 per annum

Contract: Full-time, Permanent

Location: Elland

Purpose of the Fleet & Service Coordinator Role

To ensure all fleet assets are maintained, inspected and recorded in full compliance with legal, safety and company standards. This includes managing scheduled maintenance, coordinating repairs, handling breakdowns, reviewing costs and maintaining precise records across internal systems.

Key Responsibilities

• Compliance & Governance: Make sure all inspections, services and documentation meet regulatory requirements and internal standards.
• Scheduling & Forward Planning: Arrange and monitor all planned maintenance events including PMIs, MOTs, LOLER inspections, brake testing, fridge servicing, tacho calibrations and other statutory checks.
• Repairs & Technical Coordination: Liaise with approved suppliers and repair agents to coordinate work, authorise repairs within set limits and monitor progress to completion.
• Breakdown Handling: Log and deploy breakdown jobs, raise purchase orders, communicate with suppliers and ensure the vehicle returns to service promptly.
• System Administration: Keep fleet management systems fully updated with accurate information, uploading documents quickly and maintaining visibility of compliance across the rental fleet.
• Customer & Supplier Communication: Build effective relationships, provide timely updates, and ensure high levels of customer service for both internal stakeholders and external clients.
• Cost Control: Review repair estimates, assess cost implications and ensure spend is in line with company procedures and service-level expectations.
• General Support: Assist with wider fleet duties as required, adapting to changing priorities within a compact and fast-moving team.

About You

You don't need to be a mechanic for the Fleet & Service Coordinator role but you must be comfortable with the basics of HGV or vehicle maintenance terminology and confident coordinating technical work.

You'll Bring

• Excellent organisational and administrative skills.
• Experience scheduling service or maintenance work – ideally from automotive, logistics, engineering, plant hire or a similar sector.
• Strong communication skills and confidence liaising with customers and suppliers.
• Ability to handle compliance documentation and digital systems accurately.
• The resilience to work under pressure and manage several deadlines at once.
• A solid understanding of maintenance processes and associated terminology.

You're Someone Who Is

• Self-motivated, proactive and reliable.
• Commercially aware with strong attention to detail.
• Able to work well within a small, fast-paced operational team.
• Keen to learn, develop and progress within fleet operations.

Contact

For more information about the Fleet & Service Coordinator position, please contact Sophie Ranson at E3 Recruitment.

Seniority level

Entry level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Administrative and Support Services