FLEET ADMINISTRATOR

BELFOR Holdings Inc.; Fleet; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global loss adjusting firm in the UK is looking for a dedicated individual to provide day-to-day administrative and logistical support to ensure the national fleet is compliant and operationally available. The role requires experience in administrative support within a fleet or logistics environment, strong IT skills including MS Excel, and effective communication abilities. The successful candidate will maintain fleet data, coordinate maintenance schedules, and support compliance audits. This position offers an annual pay review, life insurance, and a health cash plan.

Benefits

Annual Pay Review

Life Insurance

Health Cash Plan

Employee Assistance Programme

Induction and E Learnings

Qualifications

• Experience in administrative support, ideally within a fleet, logistics, or automotive environment.
• Strong IT proficiency, including MS Excel and fleet/telematics software.
• Excellent attention to detail and data accuracy.
• Effective communicator across all levels (drivers, suppliers, management).
• Ability to prioritise workloads and meet tight deadlines in a fast-moving environment.

Responsibilities

• Provide administrative and logistical support for national fleet compliance.
• Maintain vehicle asset database; update acquisitions, disposals, and driver allocations.
• Ensure BELFOR vehicle compliance via oversight on SFM data.
• Educate and oversee regional administration teams for vehicle assignments.
• Monitor VOR progress and ensure rapid return of vehicles to service.
• Support Fleet Manager in compliance audits.

Skills

Administrative support

Strong IT proficiency

Attention to detail

Effective communication

Prioritisation skills

Tools

MS Excel

Fleet/telematics software

Job description

When damage stops dreams, we are at the start. When fires close doors, we open them. And when belts come to a standstill, we pull out all the stops. We are the world's largest loss adjuster with more than 12,500 employees in 30 countries. We are ready for whatever comes. Are you ready for us? BELFOR. Ready when you are.

Job Description

Provide day‑to‑day administrative and logistical support to ensure BELFORUK’s national fleet is fully compliant, cost‑effective, and operationally available. Acting as the primary liaison with our external fleet‑management partner (SFM), drivers, and internal teams, you will maintain accurate fleet data, coordinate maintenance schedules, and generate timely reports for the Fleet Manager.

• Maintain the vehicle asset database; update acquisitions, disposals, and driver allocations.
• Ensure BELFOR vehicle compliance by oversight and check on the SFM (MOT certificates, insurance MID, V5Cs, P11D data).
• Ensure telematics is operating and all salient data is being regularly updated (such as mileage)
• Educate and oversee Regional administration teams to ensure they facilitate the assignment and return of vehicles, procure Smart Repairs and carry out periodic inspections.
• Monitor progress of VOR, ensure vehicles are returned to service swiftly and chase problematic issues to resolution
• Address exceptions to policy such as non-substantiated short‑term rental.
• Monitor to ensure regular driving licence checks and maintain grey‑fleet declarations.
• Support the Fleet Manager in internal and external compliance audits.
• Monitor the SFM and/or Accident Management company to mitigate the costs arising from vehicle incidents and accidents.
• Monitor Claim reportage times with the objective of BELFOR reporting all claims within 24hours of an incident.
• Reconcile fuel card transactions against mileage data; flag anomalies for investigation.
• Assist the Fleet Manager in validating supplier invoices and resolving discrepancies.
• Provide a weekly update to the Fleet Manager to provide actionable insight.
• Serve as the day‑to‑day contact for the SFM freeing the FM up to focus on tactical and strategic matters.
• Track vehicle deliveries, collections, and authorisation requests; elevate issues as needed to help the FM achieve timely and smooth mobilisations.

Requirements for Role

• Experience in administrative support, ideally within a fleet, logistics, or automotive environment.
• Strong IT proficiency, including MS Excel and fleet/telematics software.
• Excellent attention to detail and data accuracy.
• Effective communicator across all levels (drivers, suppliers, management).
• Ability to prioritise workloads and meet tight deadlines in a fast‑moving environment.

What we offer

• Annual Pay Review
• Life Insurance
• Health Cash Plan
• Employee Assistance Programme
• Induction and E Learnings

Interested?

Then apply now to the No. 1 employer. Please state your job title, place of work, desired salary and the earliest possible starting date in your application. Apply now!