Finance Operations Lead

Hire Space; City of London; Hybrid; GBP 40,000; Full time

Job summary

An innovative event technology firm is seeking a Finance Operations Lead to streamline invoicing processes and enhance financial operations. This role combines leadership with hands-on financial management, requiring experience in commercial operations and proficiency in HubSpot. The position offers a salary of £40,000 with a hybrid work model. Looking for detail-oriented candidates with excellent team collaboration skills.

Benefits

Workplace Nursery Scheme

Generous EMI share option scheme

32 days holiday allowance

Tech and Cycle Schemes

Regular team socials and lunches

£200 Home office spending allowance

Access to free wellbeing coaching

Qualifications

• Experience in commercial operations, finance, or business operations.
• Strong technical knowledge of HubSpot and related CRM tools.
• Proficient in data management, advanced formulas, pivot tables, and dashboards in Google Sheets or Excel.

Responsibilities

• Ensure smooth and accurate commercial operations.
• Act as point of escalation for complex queries.
• Manage invoicing, reconciliation, and payment tracking processes.
• Produce financial and operational reports for decision-making.

Skills

Commercial operations experience

Financial workflows understanding

Google Sheets/Excel proficiency

HubSpot CRM knowledge

Detail-oriented and organized

Tools

HubSpot

Google Sheets

Excel

Job description

Join to apply for the Finance Operations Lead role at Hire Space

Finance Operations Lead | £40,000 | Permanent | Hybrid/London | Medical cash plans, enhanced pension contributions + more great benefits!

The Role

Commercial Operations is the heartbeat of Hire Space’s operations, managing critical systems and working hands on with our customers to ensure smooth delivery of events.The team owns customer and venue invoicing & payments end-to-end, alongside working with Venues to ensure timely payment of Hire Space’s invoices.

As Finance Operations Lead, you’ll play a key role in ensuring the smooth running and continual improvement of Hire Space’s finance/operations processes. You’ll work alongside our Commercial Operations Associates as a “player-manager”, supporting day‑to‑day operations while being the go‑to person for complex queries, problem‑solving, and process improvements.

This is a hands‑on team lead role where you’ll combine financial and commercial acumen with strong systems and data skills. You’ll help drive efficiency, accuracy, and insight across our financial administration, reporting, and CRM management, empowering the team to deliver excellent service to our venues, clients, and internal stakeholders.

Key Responsibilities

• Work hands‑on within the team to ensure smooth and accurate commercial operations.
• Act as a point of escalation for complex or sensitive partner and client queries.
• Manage and optimise processes related to invoicing, reconciliation, and payment tracking.
• Maintain and improve commercial data accuracy across HubSpot, Google Sheets, and related systems.
• Produce regular financial and operational reports to support strategic decision‑making.
• Proactively and positively collaborate with Finance, Sales, and Account Management teams to streamline handovers, manage critical business processes and resolve issues.
• Lead, coach, and support the Commercial Operations Associates to deliver high‑quality partner and client support.
• Identify and implement opportunities to improve efficiency, scalability, and data integrity across operations.

You should apply if you

• Have experience in commercial operations, finance, or business operations.
• Are confident with numbers and understand financial workflows and reporting.
• Are highly proficient in Google Sheets or Excel, including advanced formulas, pivot tables, and dashboards.
• Have strong technical knowledge of HubSpot (or a similar CRM), including data management and workflow automation.
• Thrive in a “player‑manager” environment — leading a team while remaining hands‑on with day‑to‑day work.
• Are detail‑oriented, organised, and enjoy finding smarter, more efficient ways to work.
• Communicate clearly and collaborate well across multiple teams and departments.

It would be a bonus if you

• Have previous experience leading or mentoring a small team.
• Have worked in a technology or events business.
• Enjoy building dashboards and systems to make reporting simple and insightful.

What's on offer

• Workplace Nursery Scheme which allows you achieve tax savings by paying your nursery fees through your gross pay.
• Generous EMI share option scheme, starting at 10% of OTE.
• 4 weeks Company Paid Sick Leave.
• 32 days holiday allowance (inc bank holidays and our 3‑day Hire Space Christmas shut‑down) with additional for long service.
• 3 pm Friday finishes during BST, average working hours of 36 per week over the year.
• Tech and Cycle Schemes.
• Access to the wellbeing Platform Juno where you're able to use your points for various great wellbeing perks!
• Exceptional maternity and paternity benefits.
• Regular team socials and monthly team lunches.
• Bespoke professional development with regular growth opportunities.
• £200 Home office spending allowance.
• Regular free nights out in London's most exciting venues.
• Access to free Independent wellbeing coaching and therapy sessions as part of our Mental Health initiatives.

Logistics

This is a hybrid remote / in‑person role. Our client base is predominantly in London and it is important that you are able to collaborate with your team, attend ad‑hoc events and attend our away days in‑person. You can usually expect to be in/around London on average 2‑3 days per week, usually working from our central London office location.

About us

Hire Space is a leader and pioneer in event technology, both in the UK and globally. We operate the UK’s largest venue marketplace, which hosts over 6,000 venues and is used by over 2 million event planners each year. Our clients include Google, Facebook, Red Bull, MAC Cosmetics, UNICEF, and Dr. Martens. Separate to the online marketplace, our technology and team also power the global event functions at several well‑known companies. In addition to our venue expertise, we deliver world‑class events both in‑person and online through our own event platform, Arena. At Hire Space, we embrace diversity in all of its forms and foster an inclusive environment for all people to do the best work of their lives with us. We are an equal opportunity employer. All applicants will be considered for employment without attention to ethnicity, religion, sexual orientation, gender identity, family or parental status, national origin, veteran, neurodiversity status, or disability status.