Finance Assistant QCS Staffing Ltd

Notjustlabcoats; Brighton; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading staffing consultancy is seeking a Pay and Bill Assistant in Brighton to handle contractor invoicing and timesheet processing. The successful candidate will ensure timely payments and maintain effective communication with stakeholders. This role requires proven finance experience and advanced Microsoft Excel skills. The company offers excellent benefits including hybrid working arrangements, competitive salary, and significant investment in employee development. Join a dynamic team focused on building relationships in fast-growing industries.

Benefits

Award-winning training and development programmes

Clear promotional criteria

Hybrid working

Highly competitive salary

Healthcare cash plan

Enhanced maternity and paternity pay

Paid parking

Social events and team activities

Qualifications

• Experience working in a finance team of a small/medium-sized company.
• Experience in a multi-currency organization is an advantage.
• Capable of producing work with high accuracy.

Responsibilities

• Calculate contractor invoices promptly and accurately.
• Process contractor timesheets ensuring timely payments.
• Communicate efficiently with all stakeholders.

Skills

Proven work experience in finance

Good IT skills, advanced Microsoft Excel

Strong attention to detail

Good organisational skills

Ability to manage high-volume workload

Job description

Overview

Pay and Bill Assistant - Berkhamsted - Excellent benefits - permanent

We have an amazing opportunity for a Finance assistant to join our Team!

What do we do??

We unite people with life changing industries through sourcing skilled professionals for the world's biggest life sciences, renewable energy, and data centre industries - creating long-lasting relationships along the way!

We focus on your career development and promotions, whilst ensuring that you love what you do as much as we do.

Why work for QCS Staffing

QCS Staffing is a successful international staffing consultancy, established in 1992. With over 33 years of proven success, QCS Staffing stands as one of the largest privately owned specialist recruitment consultancies, delivering expert talent solutions across three of the world’s fastest-growing sectors. The company provides specialist Contract and Permanent staffing services to clients within very specific industry sectors across the EMEA, Americas, and APAC regions. We employ +141 staff across 5 offices:

• Headquarters based in Berkhamsted, UK
• North Carolina, USA
• Boston, USA
• Dublin, Ireland
• Rotterdam, The Netherlands

Some of our amazing benefits include:

• Award-winning training and development programmes (we invest in YOU)
• Clear promotional criteria set from day one
• Hybrid working
• Highly competitive salary
• Early finish and cash prize incentives (we reward your hard work!)
• Healthcare cash plan, Private Healthcare & Pension plan
• Enhanced maternity and paternity pay
• Paid parking
• Early finish Fridays
• Socials galore: BBQs, team meals, multiple charity events, Directors lunches

Key Objectives

• To calculate contractor invoices with speed, accuracy and efficiency.
• To ensure that sales invoices are issued on a monthly/adhoc basis in a timely manner.
• To assist in the preparation of monthly contractor accruals and deferred income journals and ensure that any expenses have been recharged.
• Payment of contractors to ensure that payments are made punctually and accurately.
• To be able to communicate in an efficient yet friendly manner with all stakeholders of the business, internal and external.
• To deal with all Contractor and Billing queries in a timely manner

Main Duties

• Process contractor timesheets, ensuring that payments are made punctually and accurately
• Liaise with internal staff, clients, and contractors directly to resolve timesheet queries efficiently and effectively
• Ensure that sales invoices are issued on a monthly / adhoc basis in a timely manner
• Report to Pay & Bill Supervisor any outstanding issues and highlight any potential debtor problems
• Validate placement records on sales system
• Ensure contractor bank details are validated and updated on payroll systems
• Maintain and update PO numbers on the payroll system

Skills & Attributes

• Must have proven work experience in a finance team of a small / medium sized company
• Experience of working within a multi-currency organisation would be an advantage
• Good IT skills and confident in using Microsoft Excel at an advanced level
• Strong attention to detail and produce work to a high level of accuracy
• Good organisational and workload management skills, specifically with the ability to reprioritise when necessary
• Be able to manage a high-volume workload to set timescales

We look forward to hearing from you!