Facilities, Fleet & Safety Manager

Garten Services, Inc.; Fleet; On-site; GBP 40,000 - 60,000; Full time

Job summary

A not-for-profit organization is looking for a Facilities, Fleet & Safety Manager to oversee environmental health and safety programs, manage facilities and fleet operations, and ensure compliance with safety regulations. This role requires strong project management skills and knowledge of OSHA regulations. The successful candidate will play a key role in maintaining high operational standards within a supportive work environment.

Benefits

Free Kaiser Permanente Health Insurance

Free Dental Insurance

Free Vision Insurance

Free Life Insurance

Employee Assistance Program (EAP)

Garten Retirement Plan

Paid time off

Paid holidays and one paid floating holiday

Qualifications

• Minimum of 3-5 years of experience in Environmental, Health & Safety.
• Prior experience in facilities and fleet management or related fields.
• Minimum of 3-5 years management experience.

Responsibilities

• Oversee Garten's Environmental, Health, and Safety program.
• Manage facilities budget, including expense tracking.
• Develop and oversee the company-wide fleet management program.

Skills

Knowledge of OSHA regulations

Facilities management

Fleet management

Project management skills

Education

High school graduate or equivalent vocational training

Tools

Microsoft Office

Facilities/fleet management software

Job description

Overview

Garten is excited to offer an opportunity to join our hardworking and mission-driven team as the Facilities, Fleet & Safety Manager. Garten is a not-for-profit organization focused on hiring people with disabilities, dedicated to providing high-quality services that make a meaningful impact in the community. For over 55 years, we have operated with a strong commitment to excellence, adapting and growing through changing times. This role provides the chance to contribute to a well-established organization that values dedication, innovation, and service.

General Position Summary

The facilities, Fleet & Safety (FFS) Manager oversees all aspects of Garten's facilities, fleet and safety programs. This role is responsible for Garten's Environment, Health, and Safety (EHS) program, including compliance, training, inspections, investigations, and support. The FFS Manager ensures fleet and facilities management programs are aligned with best practices and delivered in a safe and cost-effective manner. The successful candidate will help deliver excellent service and communication to internal and external stakeholders and assist the COO and CFO with financial oversight. This position oversees the work of the Facilities Supervisor, Fleet Coordinator, and Campus Day Porters, as well as all aspects of Garten's Main Campus and leased facilities security. The ability to occasionally work a flexible schedule and travel between work sites is an essential function of this position.

Accountabilities

Environmental, Health and Safety Leadership (approx. 45% of role)

• Ensure compliance with all applicable federal, state, and local safety, health, and environmental laws and regulations
• Manage all aspects of OSHA's recordkeeping rules
• Develop and oversee workplace safety training
• Audit company safety policies and programs annually and advise the director team when revisions or implementations are necessary
• Act as point of contact for OSHA visits; report visits to the director team and advise on potential findings
• Review customer contracts for safety requirements and develop programs to ensure compliance; review and approve site safety plans and job hazard analyses as needed
• Assist with external audits and insurance claims administration
• Have the authority to suspend operations that pose threats to workers' safety and health
• Support human resources with return-to-work compliance
• Provide safety KPIs to Garten leadership on a monthly, quarterly, and annual basis, or as requested
• Develop and review safety training programs, standards, and procedures to support safety objectives and compliance with federal and state laws
• Coordinate safety inspections of Garten-owned facilities, contract sites, equipment, and operations to ensure compliance with safety and health standards
• Identify actual and potential hazards and evaluate safety risks; report findings and advise management on preventative measures
• Lead the safety committee to ensure safety needs are met in compliance with OSHA policies and regulations

Facilities Management & Security (approx. 25% of role)

• Manage the facilities budget, including expense tracking and cost containment; assist with setting annual maintenance and capital expenditures
• Issue keys and key cards to employees requiring access to Garten-owned buildings
• Issue alarm codes to employees and maintain a secure security system
• Ensure adequate coverage for after-hours facilities emergencies and determine course of action
• Perform incident investigations for security breaches on Garten-owned properties
• Develop and oversee RFP, bid review and contractor selection in line with industry best practices and company policies
• Utilize project management best practices to plan and execute installations and refurbishments
• Develop and implement procedures for cost-effective and efficient facilities management
• Maintain expertise in facilities management and advise directors on costs, trends, and improvement areas

Fleet Management (approx. 20% of role)

• Develop and oversee company-wide fleet management program including preventive maintenance and vehicle replacement cycles
• Manage vehicle GPS units and GPS reporting systems
• Oversee vehicle registration, insurance card, and parking permit renewals
• Ensure reports are written and submitted for vehicle damage and accidents
• Oversee procurement and disposal of company vehicles
• Ensure CDL drivers meet DOT qualifications; submit annual DOT compliance report

General Leadership (approx. 10% of role)

• Accountable for communication to internal and external stakeholders regarding facilities management, fleet, EHS programs
• Manage employee timesheets, leave schedules, and provide oversight of performance and discipline
• Deliver training, coaching, and direction to assigned staff
• Act as a role model, fostering innovation, learning, and proactive behavior
• Maintain acceptable driving credentials and compliance with Garten driving policies
• Ensure workflow integration and provide employment opportunities for individuals with disabilities
• Offer backup coverage to assigned employees as needed
• Attend meetings and participate on committees as required
• Perform other related duties as assigned

Education and Experience

• Minimum of 3–5 years of experience in Environmental, Health & Safety
• Prior experience in facilities and fleet management or related fields
• Minimum of 3–5 years management experience
• High school graduate or equivalent vocational training

Technical & Operational Skills

• Knowledge of OSHA, DOT, and environmental compliance standards
• Facilities operations, budgeting, and contractor management
• Fleet management, vehicle life-cycle planning, and GPS reporting systems
• Incident investigation, reporting, and root-cause analysis
• Proficiency in Microsoft Office and facilities/fleet management software
• Strong project management skills, including RFP and bid review processes
• Experience with safety audits, inspections, and incident investigations
• Strong understanding of risk assessment, hazard identification, and control measures
• Ability to develop, implement, and maintain safety management systems and training programs
• Proficiency in safety reporting, recordkeeping, and compliance documentation
• Familiarity with emergency response planning and accident prevention strategies

General Functions

Physical: Capabilities to operate facilities maintenance tools and equipment, bend, twist, stoop, kneel, climb stairs, reach overhead, and perform repetitive arm/hand motions.

Mental: This role operates independently with minimal supervision and follows established procedures; decisions are guided by company policies but may require independent judgment.

Environmental: Exposure to fumes, noise, dirt, dust, chemicals, odors, fluctuating building temperatures, and biohazards; potential for working alone, on-call shifts, or outside regular hours; may involve disagreeable interactions or frequent interruptions; attendance at meetings outside normal shifts may be required.

Perks Include

• Free Kaiser Permanente Health Insurance
• Free Dental Insurance
• Free Vision Insurance
• Free Life Insurance
• Employee Assistance Program (EAP)
• Garten Retirement Plan
• Paid time off
• Paid holidays and one paid floating holiday

Statement for all Job Postings

Garten believes in fostering a workplace that recognizes talent, encourages innovation, and celebrates achievement. We are proud to focus on hiring people with disabilities. We also strive to ensure a welcoming and fair process for all qualified applicants. Our mission is to empower every employee to succeed and contribute to our organization’s achievements. If you need assistance or accommodations during the job application or interview process, please contact our Recruitment team at [e-mail].