Facilities Coordinator - UK & Nordics

Diesel; City of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading casual fashion brand in London seeks a Facility Coordinator to manage the facilities function and support all employees across the UK & NORDICS region. The ideal candidate will ensure compliance, manage maintenance, and promote sustainability. Strong problem-solving skills and facilities management experience are essential, along with a technical degree. This role is key to fostering positive relationships across departments and maintaining brand values.

Qualifications

• Experience in a fast‑paced, service‑driven office environment.
• Past management of facilities, services, and suppliers.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the Facilities function efficiently and provide professional support.
• Promote a positive image aligned with brand values.
• Manage maintenance and cleaning of all OTB sites.

Skills

Multi-tasking in a fast-paced environment

Problem-solving skills

Time-management skills

Organizational skills

Fluent English

Italian speaking

Education

Bachelor’s or master’s degree in engineering or other technical subjects

Tools

Microsoft Office

AutoCAD

Job description

Diesel has long been a leading pioneer in denim and casual fashion, known for moving outside and ahead of trends in its industry. While retaining its DNA, Diesel has recently evolved into the world of premium casual wear, becoming a true alternative to the established luxury market. The company operates in more than 80 countries with over 5,000 points of sale, including more than 400 company‑owned stores.

Title: OTB UK & NORDICS Facility Coordinator

Reports to: OTB Retail Senior Facility Manager (based in Italy)

Based: Diesel office, London

Job purpose: Manage the Facilities function efficiently and provide professional support to all OTB employees in a cost‑effective and timely manner across OTB legal entities for the UK & NORDICS region. Promote a positive image aligned with our brand values and manage the maintenance and cleaning of all OTB sites—including buildings, stores, concessions, and other locations—responding to urgent maintenance issues and reporting deficiencies.

Key Responsibilities and Accountabilities

Back‑office Activities

• Maintenance agreement management
• Budget monitoring and participation in new budget processes
• Weekly retail manager meetings
• Regular meetings with suppliers to review service provision
• Ensure maintenance compliance with local regulations
• Process anomalies with the HSE department
• Shop strip‑out processes
• Participate in project phases with store planning and opening processes
• Scorecard supplier checking and reporting
• CCTV authorization and GDPR compliance management
• Coordinate PPM, callout, and cleaning services on all OTB buildings (hos, warehouses, stores, outlets, and departments)
• Collect data for the annual sustainability report (waste, energy, water consumption, etc.)
• Manage local energy utilities, including meter opening/closing, consumption control, cost reporting, and contract collaboration
• Promote sustainability and efficiency projects
• PO processing, supplier record process, routing slip form process, utility management, and car fleet process monitoring
• New supplier scouting

Maintenance Platform Activities

• Work order management on the maintenance platform
• Schedule and manage interventions with priority according to SLA
• Monitor reports post‑intervention and manage PPM reporting
• Manage callout reporting

Archiving Activities

• Catalog documents into the shared archive and maintain it
• Retrieve documents from internal departments and external suppliers
• Create and maintain an asset database for each store

On‑site Activities

• Checklist of maintenance, cleaning, and security
• Logbook checking and monitoring
• Meetings with suppliers and landlords

Security

• Manage PPM security systems (CCTV, intruder alarm, EAS, alarm monitor service)
• Identify and address security needs with other departments
• Manage code and access processes for alarm and CCTV systems in compliance with local law and GDPR
• Scorecard security supplier checking and reporting

Working Relationships & Communication

• Build strong relationships with retail departments, H&S, procurement, operations, finance, and legal teams
• Ensure prompt action and communication with key stakeholders
• Communicate confidently, concisely, and clearly in verbal and written form
• Adopt a ‘happy to help’ attitude and manage expectations politely
• Act in accordance with OTB values and foster internal and external relationships

Confidentiality

• Maintain strict confidentiality regarding business areas, personal details of employees, salaries, and commercial information

Skills & Capabilities

• Bachelor’s or master’s degree in engineering or other technical subjects
• Ability to multi‑task in a fast‑paced environment
• Proficiency in Microsoft Office; AutoCAD experience is an advantage
• Strong problem‑solving, time‑management, and organizational skills
• Fluent English; Italian speaking is an advantage but not mandatory

Personal Profile

• Embodies OTB Ambassador values
• Friendly, helpful, and ‘can‑do’ attitude
• Flexible and adaptable
• Willingness to travel for business as required
• Self‑motivated and committed
• Excellent time keeping, priority setting, and organizational skills
• Tenacious, takes responsibility and ownership
• Acts as a business partner and project manager across roles and responsibilities
• Efficient, solution‑based thinker who leads by example

Previous Experience

• Experience in a fast‑paced, service‑driven office environment
• Past management of facilities, services, and suppliers
• Excellent written and verbal communication skills
• Experience managing multiple sites and budgets

This list is not exhaustive, and your manager may choose to vary your role to meet business needs over time.

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