Facilities Administrator

Machine Mart; Nottingham; On-site; GBP 25,000 - 30,000; Full time

Job summary

A retail company based in Nottingham is looking for a Facilities Administrator to manage property concerns across multiple stores and the Head Office. The role requires strong communication skills and proficiency in Microsoft Office. Responsibilities include job allocation, timely repairs, and departmental administration. The company offers various employee benefits, including staff discounts and healthcare cash plans.

Benefits

Staff Discounts

Healthcare Cash plans

Company pension scheme

Life Cover

Access to well-being platform

Discounts on various brands

Role-specific training

Promotion of internal candidates

Free Tea & Coffee

Qualifications

• Ability to manage feedback professionally.
• Attention to detail in tasks.
• Experience in property maintenance is a plus.

Responsibilities

• Act as the first point of contact for property concerns.
• Allocate jobs and monitor timely repairs.
• Communicate with the Facilities Manager and contractors.
• Handle departmental administration tasks.

Skills

Strong communication skills

Proficiency in Microsoft Office / Excel

Planning and organisational skills

Pro-active approach

Job description

Overview

We have a great opportunity at our Head Office in Nottingham for a Facilities Administrator in the Property department.

Responsibilities

• Be the first point of contact for the reporting of all property concerns from our stores & Head Office
• Facilitate allocation and callouts with external contractors and our in-house maintenance engineers across areas including electrical, heating and Health & Safety matters
• Allocate and monitor jobs for our maintenance engineers and ensure that repairs are carried out in a timely manner and logged accurately
• Ensure all gas and electrical servicing is carried out on a timely basis and maintain accurate records and certification
• Communicate regularly with the Facilities Manager, maintenance engineers and any other business stakeholders as and when required
• Work closely with external contractors, such as alarm monitoring centres, waste management companies, decorators, signage contractors etc. to ensure that works are quoted and approved by the Facilities Manager
• Undertake departmental administration which will include obtaining quotes for approval, recording and monitoring purchase order allocation, processing invoices for payment and managing filing, ensuring documentation is stored correctly

What you’ll need - skills and experience

• A strong and professional communicator able to receive and manage feedback from our stores, Head Office and external suppliers/contractors
• Proficient in Microsoft Office / Excel
• Good planning and organisational skills showing attention to detail
• Pro-active approach and willing to embrace new challenges
• Property maintenance experience / knowledge preferable but not essential

What you’ll get in return for your commitment

• Staff Discounts
• Healthcare Cash plans
• A company pension scheme
• Life Cover
• Access to the Retail Trust, our well-being platform - offering a 24-hour helpline for a variety of support services
• Discounts on 100's of high street & online brands including restaurants, holidays, and shopping
• Role specific training and development
• Proactive promotion of internal candidates
• Free Tea & Coffee