Facilities Administrator

Cambridge; Cambridge; On-site; GBP 80,000 - 100,000; Full time

Job summary

A vibrant educational institution in Cambridge is seeking a Facilities Support Officer to manage queries and coordinate maintenance activities. The ideal candidate should possess strong organizational skills, experience in facilities support, and a knowledge of health and safety compliance. You will benefit from a supportive team environment and various perks, including paid leave and discounts.

Benefits

Working daily allowance for food and drinks

Free car parking

25 days holiday plus bank holidays

Discounts at restaurants and shops

Death in service benefit

Access to LinkedIn Learning

Qualifications

• Experience in an administrative or facilities support role.
• Strong organizational and record-keeping skills.
• Knowledge of Health & Safety and Fire Safety compliance requirements.
• Excellent written and verbal communication skills.
• Experience in a higher education or college environment.

Responsibilities

• Act as the first point of contact for facilities queries.
• Manage diaries and booking systems for inspections.
• Coordinate maintenance schedules and contractor visits.
• Support health and safety compliance.
• Prepare reports and handle day-to-day administrative support.

Skills

Strong interpersonal skills

Ability to prioritize workload

Attention to detail

Customer-focused

Flexible and adaptable

Tools

Microsoft Office

Maintenance/helpdesk systems

Job description

Key Responsibilities

• Act as the first point of contact for facilities queries, logging and tracking requests through the College Maintenance System.
• Manage diaries, booking systems, and compliance records for inspections, events, and audits.
• Coordinate maintenance schedules and contractor visits, ensuring accurate records and compliance documents are maintained.
• Support health, safety, fire safety, and risk assessment compliance by updating registers, scheduling inspections, and filing records.
• Prepare reports, spreadsheets, quotations, and updates for management.
• Provide day-to-day administrative support including handling calls, emails, and documentation.
• Assist with procurement, placing orders, and monitoring budgets where required.
• Liaise with colleagues across the College to support smooth day-to-day operations.
• Recommend and support improvements in facilities processes and services.
• Adhere to Health & Safety policies and contribute to continuous improvement across the department.
• Undertake ad hoc duties as required.

About You

• Experience in an administrative or facilities support role.
• Strong organisational and record-keeping skills.
• Knowledge of Health & Safety and Fire Safety compliance requirements.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and maintenance/helpdesk systems.
• Experience in a higher education or College environment.
• Familiarity with building maintenance processes.
• Basic understanding of procurement and budget tracking.

Skills

• Strong interpersonal skills with the ability to work with a wide range of people.
• Ability to prioritise workload and work independently.
• Attention to detail and accuracy in record-keeping.
• Customer-focused approach with problem-solving ability.
• Flexible and adaptable, able to respond to changing needs.

As well as a great salary and friendly team you will also receive

• Working daily allowance for food and drinks*
• Free car parking (where available)
• 25 days holiday plus bank holidays (increasing with length of service)
• Discounts at restaurants, shops & more
• Death in service
• Access to LinkedIn Learning & Business Disability Forum

About St Edmund’s College

St Edmund’s College is one of the 31 constituent colleges of the University of Cambridge. Our vibrant student body is made up of around 420 post-graduates and 130 mature undergraduates. With over 260 senior members – academics working at the cutting edge of their field or eminent members of their profession – and around 100 staff, you will be joining a dynamic and growing College with an ambitious vision for our role in shaping the future of higher education and collaborative research.

The maturity of our community means that we have earned a reputation as the friendly college. Relaxed, non-hierarchical and diverse, we pride ourselves on being a place in Cambridge where people of all backgrounds are welcomed, will feel at home and can flourish. Therefore, we welcome all candidates regardless of their demographic characteristics such as gender, race, disability, neurodiversity, religion, age, sex & sexual identity to apply for our opportunities.

How to apply

Please send your cover letter and cv to the HR Team at [e-mail]:

Closing date for completed applications: Sunday 5th October 2025.

If you have informal enquiries about the post, please email Head of Facilities and Accommodation, Janusz Dudzic at [e-mail].

In applying for this role, you will provide personal data which the College will process in accordance with its data protection obligations and its Data Protection Policy: http://www.stedmunds.cam.ac.uk/data-protection

Any offer of employment is subject to evidence of your right to work in the UK and the receipt of satisfactory references.