Executive Virtual Assistant

PA2 Assist; Remote; GBP 60,000 - 80,000; Full time

Job summary

A virtual assistance company is seeking an experienced Virtual Assistant to provide support with administrative tasks and project coordination. Responsibilities include managing calendars, handling data entry, and supporting office management functions. The ideal candidate has strong organizational skills, excellent customer service abilities, and proficiency in Microsoft Office and QuickBooks. This full-time role offers remote work opportunities with competitive hourly pay ranging between $22.79 and $27.44.

Qualifications

• Proven experience in administrative roles or executive support.
• Ability to multitask effectively in a remote setting.
• Exceptional phone etiquette and customer service skills.

Responsibilities

• Manage and coordinate calendars using Microsoft Outlook Calendar.
• Provide executive administrative support including email management.
• Utilize QuickBooks for basic bookkeeping tasks.

Skills

Organizational skills

Typing speed

Customer service

Attention to detail

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

ABOUT JOB

We are seeking a highly organized and proactive Virtual Assistant to support our team with a variety of administrative and project coordination tasks.

Responsibilities

• Manage and coordinate calendars using Microsoft Outlook Calendar and Google Workspace to schedule appointments, meetings, and deadlines.
• Provide executive administrative support including email management, transcription, proofreading, and document preparation.
• Handle data entry, filing, and record keeping with accuracy and attention to detail.
• Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record organization.
• Support office management functions such as maintaining office supplies inventory and managing multi-line phone systems with professional phone etiquette.
• Facilitate project coordination by tracking progress, preparing reports, and communicating updates to team members.
• Use Office Suite (Microsoft Office) tools for document creation, presentation preparation, and spreadsheet management.
• Manage client or customer communications via email or phone to ensure prompt responses and high-quality customer service.
• Assist with transcription tasks, proofreading documents, and ensuring all communications are clear and error-free.

Qualifications

• Proven experience in administrative roles such as office management, personal assistant work, or executive support.
• Strong organizational skills with the ability to multitask effectively in a remote setting.
• Excellent typing speed and data entry accuracy.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and familiarity with DocuSign.
• Experience with QuickBooks for bookkeeping purposes is a plus.
• Knowledge of project coordination tools and calendar management systems like Microsoft Outlook Calendar is preferred.
• Exceptional phone etiquette and customer service skills for professional communication via multi-line phone systems or email correspondence.
• High level of computer literacy with the ability to quickly adapt to new software or platforms as needed.
• Attention to detail for proofreading documents and ensuring accuracy across all tasks. This Virtual Assistant role offers an excellent opportunity for organized professionals looking to contribute their skills in a dynamic virtual environment while supporting diverse business functions efficiently.

Job Type: Full-time

Pay: $22.79 – $27.44 per hour

Work Location: Remote

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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