Executive Assistant to the Head

Springwell Alternative Academy; Guildford; On-site; GBP 60,000 - 80,000; Full time

Job summary

An educational institution in Guildford is seeking an Executive Assistant to provide high-level administrative support to senior leadership. The role involves managing complex diaries, coordinating meetings, preparing reports, and acting as a liaison between the executive and stakeholders. The ideal candidate has exceptional organizational skills, discretion, and the ability to prioritize effectively in a fast-paced environment. Applications are encouraged for those interested in shaping the future of the academy.

Qualifications

• Exceptional organizational skills and attention to detail.
• Discretion and professional judgment required.
• Ability to anticipate needs and prioritize effectively.

Responsibilities

• Manage complex diaries, calendars, meetings, and briefings.
• Coordinate communications and act as first point of contact.
• Lead projects and drive process improvements.
• Organize meetings and events.
• Prepare reports and presentations.

Skills

Organizational skills

Communication skills

Collaboration skills

Discretion

Digital fluency

Job description

The Executive Assistant provides high-level administrative support to senior leadership, ensuring seamless operations and effective time management. This pivotal role involves managing complex calendars, coordinating meetings and travel, preparing reports and presentations, and acting as a trusted liaison between the executive and internal/external stakeholders. With exceptional organizational skills, discretion, and attention to detail, the Executive Assistant anticipates needs, prioritizes tasks, and enables the executive to focus on strategic priorities

Key Responsibilities

• Manage complex diaries, calendars, meetings, and briefings
• Coordinate communications and act as first point of contact
• Lead projects and drive process improvements
• Organize meetings and events
• Liaise with internal and external stakeholders
• Support admissions and business functions
• Ensure accurate records, GDPR compliance, and information management
• Prepare reports, presentations, and communications
• Track budgets, manage invoices, and compile data for decision-making

What We’re Looking For

• Exceptional organizational skills and attention to detail
• Discretion and professional judgment
• Ability to anticipate needs and prioritize effectively
• Strong communication and collaboration skills
• Digital fluency and adaptability under pressure

Desirable:

• Experience in education or similar settings
• Background in project and event management

Selection Process

Includes shortlisting, practical assessments, and panel interview.

Apply today and help us shape the future of St Catherine's!

If you wish to be considered for an advertised position, please write a letter of application indicating clearly why you feel you have the qualifications and skills necessary. You should also complete an application form and, if you wish, present your own Curriculum Vitae to complement the other documents. Please ensure that you give a full history of your educational and employment career to date.

Please note that applications will be assessed in order of receipt and interviews may occur at any stage after applications are received. Please apply as soon as possible.

St Catherine’s is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening, including checks with past employers and an enhanced DBS and barred list check. The School is an equal opportunities employer.