Executive Assistant (m/f/d)

Ommax Consulting Inc.; City of London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A leading consulting firm in the UK is seeking an Office Manager to support the management team in administrative tasks, coordinate events, and manage travel arrangements. The candidate should have a strong educational background, proficiency in Microsoft Office, and fluency in English and German. This role offers attractive salary packages and development opportunities within a dynamic working environment.

Benefits

Attractive salary packages

Participation in sales success

Exclusive investment opportunities

Company pension scheme

Regular team events

Qualifications

• Fluent in English and German.
• Work experience in office management or executive assistance.
• Structured, independent, and reliable working style.

Responsibilities

• Support management in administrative and organizational tasks.
• Plan and coordinate customer appointments and company events.
• Manage travel arrangements for the management team.

Skills

Organizational skills

Communication skills

Teamwork

Microsoft Office proficiency

Initiative

Education

University degree or comparable apprenticeship

Job description

What we look for

• You support management in all administrative and organisational tasks to ensure the smooth running of the day‑to‑day business (including calendar management).
• You plan and coordinate customer appointments, company events, trade fairs, and other business related visits.
• You manage travel arrangements, including planning, preparation, and post‑travel follow‑up for the management team.
• You maintain professional internal and external correspondence in both English and German.
• You contribute to process improvement initiatives and assist in the development of new procedures.
• You act as a primary point of contact for the management team and external stakeholders.
• You take ownership of special projects, demonstrating effective project coordination and management skills.
• You oversee and manage office processes to optimise efficiency and support in the organisation of office events.
• You maintain the deal pipeline and private equity list.
• You prepare materials for board meetings.
• You manage and update HubSpot deals and contacts, maintain contact lists, and regularly update catch‑up lists to ensure proper follow‑up.
• You plan and organise roadshows and ensure smooth execution.
• You coordinate the collection of feedback on team projects and initiatives.

What we require

• You hold a university degree with excellent grades or have completed a comparable apprenticeship followed by work experience.
• You have work experience in the field of office management and partner/executive assistance.
• You demonstrate very good organisational skills combined with a structured, independent, and reliable way of working.
• You have very good Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• You are quick on your feet, show initiative, and have excellent verbal and written communication skills.
• You have a friendly appearance, as well as a creative and motivated personality.
• You are a service‑oriented team player with a passion for work.
• You are fluent in English and German.

What you can expect

• Your impact is crucial: You actively shape the digital future in a highly motivated & smart team in direct cooperation with the founders & partners, creating real added value by linking strategy and implementation.
• Your hard work pays off! You benefit from attractive salary packages, participation in sales success and exclusive investment opportunities. In addition, we promote our top talents through the ’Digital Leaders of Tomorrow’ program and thus offer you further exciting benefits.
• Your development - our concern: From day one, you will be supported on your journey through a wide range of development opportunities, quickly take on responsibility and have the opportunity to shape your individual career at OMMAX - with us you will become a digital leader!
• Your working environment: You will be immersed in a diverse and family‑friendly environment with a strong team spirit, benefitting from a flexible and hybrid working model in one of our offices in Munich, Berlin, Hamburg and London.
• Your view into the future: You will work at the cutting edge and gain valuable insights and practical experience with a focus on digital business models and data‑driven value creation in eight forward‑looking industries.
• Your benefits on top: You can look forward to regular team events and joint sports sessions, an attractive company pension scheme, an exclusive Wellpass membership as well as mobility and meal allowances and a wide range of other company benefits.

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