Executive Assistant (Legal)

Formula One Licensing B.V; Silverstone; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading motor sport team in Silverstone is seeking an Executive Assistant (Legal) to provide professional support to the Chief Legal Officer and the Legal Team. The ideal candidate will manage communications, prepare meeting documents, and organize team operations in a dynamic environment. This role offers significant career development opportunities and a commitment to inclusive practices. If you are organized, proactive, and possess strong communication skills, we invite you to apply.

Benefits

Industry-leading pension

Generous time off

Career development opportunities

Qualifications

• Prior experience as an Executive Assistant or Office Manager.
• Experience in confidential, fast-paced environments.
• Strong commercial and business acumen.

Responsibilities

• Act as the first point of contact for the CLO and Legal Team.
• Manage diary/calendar for the CLO.
• Prepare meeting materials and drafts.
• Coordinate Legal Team operations and schedules.

Skills

Strong communication skills

High organization and detail-oriented

Proactive and solutions-focused

Collaboration and teamwork

Tools

Modern digital and technology tools

Job description

There’s a new team entering Formula One. As The Cadillac Formula 1® Team, we are taking our place in the 2026 FIA Formula One World Championship™.

It’s the start of something truly exciting, unique and breath‑taking in the career possibilities it offers. From exceptional Engineering and Design talent to a world‑class race team, supported by specialists in off‑track roles – we are assembling the expertise needed to create and sustain a high‑performance culture in every area.

A new team. Fresh ways of working. Different ideas on how to build, grow and compete successfully.

A once-in-a-lifetime career opportunity.

Cadillac Formula 1® Team

Executive Assistant (Legal)

The Cadillac Formula 1®Team is what happens when history, purpose and daring talent come together. Backed by TWG Global and GM, our team is uniquely positioned to disrupt Formula 1®, bringing a fresh perspective and an unrelenting drive for success. We have the energy of a start‑up, with the ideas and originality of a business that always wants to lead, never wants to follow.

We’re building everything from the ground up, from a high‑performance car to an inclusive, values‑driven culture. We show bold ambition. We combine leadership in innovation with excellence in execution. We are one team. We have the freedom to think differently, the opportunity to shape process and practice, an ego‑free environment where people thrive on being challenged by those around them. A historic name behind us. Career‑defining moments ahead.

A New Chapter Begins.

Fueled by bold ambition
Play your part in getting us on the grid.

Closing Date: 23rd January 2026

The Executive Assistant will provide confidential and professional executive support to the Chief Legal Officer who sits on the Senior Executive Management Team and the wider Legal Team. They must be a strong communicator and be able to build good relationships with the team and stakeholders and to become a core member of the Legal Team. The role will involve providing support internationally, across different time zones, based from the UK. To perform this role successfully, the individual is expected to handle highly sensitive and confidential legal information while always exercising professionalism and discretion.

• Act as first point of contact for the CLO and the wider Legal Team, managing visitors, enquiries, and general communications
• Manage diary/calendar for the CLO, including coordination of meetings and logistics
• Prepare for meetings by drafting agendas, minutes, briefing materials, presentations, and following up on actions
• Coordinate Legal Team operations, including WFH schedules, holidays, UK and overseas travel arrangements, department cover, and team movements
• Draft, review, and issue communications and standard legal documents (e.g., NDAs) and coordinate execution and electronic filing
• Maintain Legal Team records, including ongoing matters documentation, intranet content, and filing systems
• Manage purchasing and financial administration, including purchase requisitions, purchase orders, invoices, and expenses
• Liaise with external law firms, suppliers, and internal stakeholders on Legal Team and procurement‑related enquiries
• Support governance and compliance processes, including Delegation of Authority signoffs, H&S, compliance, and sustainability practices
• Organize Legal Team resources and engagement activities, including IT equipment, team materials, and team‑building or social events

Requirements

Driven by high performance
What do you need to bring to the team?

• Prior experience as an Executive Assistant or sole departmental Office Manager, with essential front‑of‑house exposure
• Experience in confidential, fast‑paced environments; law firm and contractual documentation experience desirable
• Strong commercial and business acumen with first‑class work ethic and standards
• Highly organized, detail‑oriented, and able to prioritize tasks, emails, and competing demands effectively
• Proactive, solutions‑focused approach with the ability to anticipate issues and act pragmatically
• Clear and confident communicator capable of building trusted relationships at all levels, internationally
• Collaborative team player with a strong desire to learn and contribute meaningfully to Legal Team efficiency
• Proficient in modern digital and technology tools

A team like no other.

The Cadillac Formula 1®Team challenges conventions and redefines success through bold ambition, cutting‑edge innovation, and an unwavering commitment to precision and excellence—on and off the track. This includes offering industry‑leading pension, generous time off and, as part of a global brand, huge potential for career development.

As an equal opportunities employer, we are committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy or maternity, race or ethnicity, religion or belief, gender identity or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.

At The Cadillac Formula 1®Team, all Team Members are expected to actively support and uphold our policies and procedures, including those focused on Environmental responsibility, Sustainability initiatives, Inclusion and Health and Safety practices.

Please note that additional security checks may be required as part of the recruitment process. This may include a background check covering a minimum of the past five years and a criminal record check.

Category: Legal

Location: Silverstone, England, United Kingdom

Job Type: Full-time

Job Reference: B087639C4D