Executive Assistant

PA2 Assist; Remote; GBP 30,000 - 45,000; Full time

Job summary

A prominent staffing agency is seeking an experienced Executive Assistant to manage complex executive calendars and coordinate team collaboration in the United Kingdom. The ideal candidate will have over 5 years of administrative experience, a college degree preference, and advanced skills in Microsoft Office and collaboration tools. Responsibilities include managing expense reports, drafting documents, and supporting departmental projects. This role offers a professional environment and opportunities to improve processes.

Qualifications

• 5+ years of executive-level administrative experience, ideally in a technical or corporate environment.
• Detail-oriented and proactive, with the ability to anticipate needs.
• Proven ability to work independently while collaborating effectively.

Responsibilities

• Manage complex executive calendars across time zones.
• Coordinate team collaboration using SharePoint and Teams.
• Prepare and process executive and team expense reports.
• Support planning of departmental workshops and large meetings.
• Draft, edit, and format correspondence and presentations.

Skills

Highly organized

Strong problem-solving skills

Excellent written and verbal communication skills

Strong interpersonal skills

Education

College degree

Tools

Microsoft Office Suite

Teams

SharePoint

Adobe

Job description

ABOUT JOB

Our client is seeking an experienced Executive Assistant.

JOB RESPONSIBILITIES

• Manage complex executive calendars, including cross-time-zone scheduling, prioritization of requests, timely updates, and resolution of conflicts.
• Coordinate team collaboration, including facilitation of tools such as SharePoint, Teams, and distribution lists.
• Prepare and process executive and team expense reports in compliance with corporate guidelines.
• Support planning and execution of departmental workshops, offsites, and large meetings.
• Draft, edit, and format correspondence, presentations, and other documents while maintaining secure and organized digital file storage.
• Assist with departmental projects and day-to-day operational needs.
• Manage and distribute department communications.
• Handle confidential information with the highest level of professionalism.
• Continually improve processes and procedures to reduce work time.
• Perform other duties as needed to support the department head and team.

QUALIFICATIONS FOR POSITION

Your qualifications and experience should include:

• College degree is preferred.
• Minimum 5 years of executive-level administrative experience, ideally in a technical or corporate environment.
• Highly organized, detail-oriented, and proactive, with the ability to anticipate needs.
• Strong problem-solving skills and ability to adapt to changing priorities.
• Excellent written and verbal communication skills.
• Proven ability to work independently while being an effective collaborator.
• Strong interpersonal skills with the ability to work professionally across teams and organizations.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, OneDrive, SharePoint, Adobe).

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!