Executive Assistant

PA2 Assist; Remote; GBP 39,000 - 75,000; Full time

Job summary

A leading services company in the United Kingdom is seeking an Executive Assistant to provide high-level administrative support to a C-Level Executive. The role involves managing complex schedules, coordinating travel, and creating reports and presentations. The ideal candidate will have a high school diploma or GED, an Associate's degree or equivalent experience, and over 3 years of experience supporting executives. Competitive salary range of $53,000 to $100,000 with additional benefits is offered.

Benefits

Medical, Dental, & Vision Coverage

Flexible Paid Time Off

401(k) + Match

Mental Health Support & Well-Being Program

Paid Maternity & Paternity Leave

Education Assistance

Company-funded Lifestyle Spending Account

Qualifications

• 3+ years as an Executive Assistant supporting a VP level executive or higher.
• Experience working with budgets and tracking processes.
• Ability to effectively multi-task and manage priorities.

Responsibilities

• Provides administrative support to C-Level Executive.
• Coordinates travel arrangements and prepares itineraries.
• Communicates with customers, partners, and vendors.

Skills

Excellent written and verbal communication skills

Strong initiative

Organizational abilities

Attention to detail

Problem-solving skills

Proficiency in Google Suite and MS Office

Education

High school diploma or GED

Associates Degree or equivalent related experience

Job description

ABOUT JOB

The primary focus of the Executive Assistant is to support their reporting-to C-Level Executive in a variety of functions that are focused on increasing the efficiency of the Executive and their respective organization. The Executive Assistant is a strategic partner who requires independent judgement and initiative on assignments that are sensitive in nature. This role will function as the department’s gatekeeper, understanding the operations properties and administration requirements of their reporting to C-Level Executive and the related leadership team.

What you’ll do:

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• Provides administrative support to their reports to C-Level Executive by maintaining sensitive and complex calendars, including scheduling meetings, conference calls, lunches, etc.
• Attends important meetings as needed, taking notes, being an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness
• Coordinates travel arrangements (i.e. air, hotel accommodations and ground transportation), prepare itineraries, and ensure accuracy and timely delivery of plans/tickets.

• Communicate with customers, partners and vendors; gather pertinent information and route to the appropriate staff member.
• Creates or directs creation of reports, charts, budgets and other presentation materials for the executive.
• Be responsible for the tracking of business expenses and preparation of expense reports.
• Partners with other Executive Assistants in the Company.
• Special projects as assigned by reporting to C-Level Executive.

What we need from you:

• High school diploma or GED required.
• Associates Degree and/or equivalent, related experience.
• Must have 3+ years as an Executive Assistant supporting a VP level executive or higher.
• Experience working with budgets and overseeing the tracking process to ensure projects are in line with forecast.
• Experience preparing presentations, reports and correspondence.
• Excellent written and verbal communication skills with the ability to interact effectively and professionally with management, clients, staff and colleagues.
• Strong initiative, organizational abilities, attention to detail and accuracy; proactive.
• Ability to effectively multi-task and juggle shifting priorities.
• Excellent problem-solving and follow-through skills to meet tight deadlines and shifting priorities and deadlines.
• Must work with a sense of urgency.
• Must be comfortable working independently with minimal direction, as well as within a team, with strong and diverse personalities.
• Intermediate to advanced Google Suite, MS Word, Outlook, Excel and internet research skills.

What we offer:

• Medical, Dental, & Vision Coverage
• Flexible Paid Time Off
• 401(k) + Match
• Mental Health Support & Well-Being Program
• Paid Maternity & Paternity Leave
• Education Assistance
• Company-funded Lifestyle Spending Account

Salary range: $53,000 – 100,000

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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