Executive Assistant

NRL; Sunderland; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading energy solutions firm is seeking an experienced Executive Assistant to provide comprehensive support to C-level executives in Sunderland. The role focuses on managing schedules, drafting communications, and coordinating meetings while maintaining confidentiality. The ideal candidate will possess strong organisational and communication skills, with a proven track record in a similar role. A proactive, resourceful approach will be key in this dynamic environment. Join and support our strategic objectives while fostering sustainable progress.

Qualifications

• Proven experience as an Executive Assistant supporting C-level executives.
• Exceptional organisational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage schedules, appointments, and commitments for C-level executives.
• Draft and proofread executive communications and reports.
• Organise and coordinate internal and external meetings.

Skills

Organisational skills

Time management

Written communication

Verbal communication

Proficiency in Microsoft Office Suite

Interpersonal skills

Flexibility

Job description

Overview

AESC, a global leader in battery technology and energy solutions, is seeking a highly skilled and professional Executive Assistant to provide comprehensive administrative support to our C-level executives at our Sunderland, UK location. This role is integral to ensuring efficient day-to-day operations, with a focus on managing schedules, coordinating communications, and supporting key business activities.

As part of a dynamic and innovative organisation, the Executive Assistant will contribute to a high-performance environment by enabling senior leaders to focus on driving the company’s strategic objectives.

Outline and Responsibilities

• Provide direct support to C-level executives, including managing schedules, appointments, and commitments to ensure efficient time management.
• Draft, proofread, and prepare executive communications, reports, and presentations.
• Handle correspondence, including email management, ensuring timely responses and escalation of urgent matters.
• Organise and coordinate internal and external meetings, managing logistics, preparing agendas, and distributing relevant materials.
• Record and maintain accurate meeting minutes, track follow-ups, and monitor progress on action items.
• Plan and execute company events, including logistics management, guest coordination, and on-site support.
• Arrange complex travel itineraries, including flights, accommodation, ground transportation, and visa applications.
• Proactively manage changes to travel schedules and ensure all details are communicated effectively.
• Build and maintain strong relationships with internal and external stakeholders, acting as a point of contact for the executive office.
• Maintain organised electronic and physical filing systems to ensure easy access to critical information.
• Handle sensitive and confidential information with utmost discretion and professionalism.
• Provide additional support for the C-level executives as required.

Experience and Qualifications Required

• Proven experience as an Executive Assistant supporting C-level executives.
• Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
• Strong written and verbal communication skills, with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive and resourceful approach to problem-solving, with the ability to anticipate needs and take initiative.
• Strong interpersonal skills, with the ability to collaborate effectively across all levels of the organisation.
• Flexibility and adaptability to meet the changing demands of a fast‑paced work environment.

If this role is of interest, please apply with an up-to-date CV.

The NRL Group connects global companies with the right people to bring engineering projects to life. By supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future, we foster sustainable progress.

We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces‑friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.