Executive Assistant

UBT Pty; Hereford; On-site; GBP 34,000 - 36,000; Full time

Job summary

A growing values-led business in Hereford is seeking an experienced Executive Assistant to support senior leaders. This role involves managing complex diaries, organising meetings, and ensuring effective communication across the business. The ideal candidate should be exceptionally organised, proactive, and comfortable working under pressure. This position offers the chance to have a genuine influence in a pivotal role. If you are looking for a challenging environment where your skills can drive improvements, we'd love to see your application.

Benefits

Free lunch and refreshments daily

Free onsite parking

Company pension scheme

Staff discount

No weekends or bank holidays

Private Medical Insurance after 6 months

Access to company bonus scheme after 6 months

Qualifications

• Experienced EA comfortable at a senior level.
• Exceptionally organised and detail-focused.
• Discreet, trustworthy, and professional.

Responsibilities

• Manage complex diaries ensuring smart prioritisation.
• Organise meetings with agendas and logistics.
• Take accurate meeting notes and follow up on actions.
• Track and maintain momentum on leadership actions.

Skills

Organised

Proactive

Detail-focused

Communication with senior stakeholders

Comfortable managing competing priorities

Tech-savvy

Resilient

Tools

Microsoft 365

Job description

Salary: £34,000 - 36,000 per annum (Negotiable dependent on experience) Hours: 40 hours per week, Monday to Friday, 08:30 - 17:00 (office-based) Holiday: 30 days including bank holidays (rising to 33 days after 2 years' service) Benefits include:

• Free lunch and refreshments daily
• Free onsite parking
• Company pension scheme
• Staff discount
• No weekends or bank holidays

After 6 months

• Private Medical Insurance
• Access to company bonus scheme

Are you an experienced, confident Executive Assistant who thrives on bringing structure, clarity and momentum to senior leaders? This is a brand-new role created to support a fast-growing, values-led business where organisation, initiative and strong judgement genuinely matter. Working at the heart of the organisation, you'll act as a trusted right hand to the Managing Director and Finance Director, while also supporting the wider Executive team. This is a pivotal position for someone who enjoys variety, takes pride in excellence, and isn't afraid to challenge, prioritise and keep things moving. If you're energised by creating order, managing complexity, and being the calm force behind a busy leadership team — this role will suit you perfectly.

Executive Support

• Manage complex diaries for senior leaders, ensuring smart prioritisation and seamless scheduling
• Organise all meetings for the Managing Director, including agendas, preparation and logistics
• Take accurate, detailed meeting notes and proactively follow up on agreed actions
• Track, chase and maintain momentum on leadership actions and priorities
• Handle Director expenses with accuracy and discretion
• Act as a sounding board and organiser - capturing ideas and turning them into clear actions

Meetings & Communications

• Prepare and coordinate weekly leadership and company-wide meetings
• Ensure clear communication, follow-through and accountability across the business

Events & Team Coordination

• Lead planning and logistics for company events, leadership sessions and team gatherings
• Arrange catering and practical details for key internal events

HR & Training Support

• Coordinate staff training schedules across the business
• Support onboarding and induction to ensure a professional, well-organised experience for new starters

Requirements

You’ll be an experienced EA who knows how to operate confidently at senior level. You’re organised to the point of instinct, calm under pressure, and comfortable pushing back when needed.

• Exceptionally organised and detail-focused
• Proactive, resourceful and action-driven
• Confident communicating with senior stakeholders
• Comfortable managing competing priorities in a fast-paced environment
• Discreet, trustworthy and professional
• Tech-savvy, confident with Microsoft 365 and modern digital tools (including AI)
• Resilient, pragmatic and unafraid to stand your ground

Why Apply

This is a rare opportunity to step into a newly created EA role where you’ll have genuine influence, autonomy and visibility. You’ll be trusted, valued and relied upon, not just to support, but to improve how things run. If you’re looking for a role where your organisational skill will truly make a difference, we’d love to hear from you.

IND25