Executive Assistant

FI Real Estate Management Ltd; Chorley; On-site; GBP 25,000 - 30,000; Full time

Job summary

A UK-based real estate firm is seeking an Executive Assistant to provide high-level administrative support to the Head of Projects. The role involves managing schedules, liaising with departments, preparing documentation, and ensuring deadlines are met in a fast-paced environment. Ideal candidates will be highly organized, proactive, and have strong IT skills, particularly in Microsoft Outlook. The position offers competitive benefits, including holidays, sick pay, and pension schemes.

Benefits

25 Holidays per year plus bank holidays

Company Events

Sick Pay

Birthday day off

Modern offices

Free on-site parking

Employee Assistance Programme

Company Pension Scheme

Study support for the right candidate

Qualifications

• Must maintain a high level of confidentiality.
• Take ownership and accountability in tasks.
• Strong understanding of Microsoft Office applications, especially Outlook.
• Ability to work autonomously in a fast-paced environment.
• Exceptional interpersonal skills for effective communication.

Responsibilities

• Manage diaries, organize meetings, and handle travel arrangements.
• Liaise with departments and filter calls and emails.
• Prepare reports, presentations, and meeting agendas.
• Assist with special project coordination.
• Follow up on instructions from the Head of Projects.

Skills

Confidentiality

Pro-active self-starter

Understanding of IT systems

Autonomous work abilities

Interpersonal skills

Highly organised

Multi-tasking

Written communication skills

Verbal communication skills

Tools

Microsoft Outlook

Job description

Job Title: Executive Assistant

Location: Based at Canal Mill PR6 9AF

Reporting to: Head of Projects

Role Overview

To provide high-level administrative support to the Head of Projects enabling them to focus on strategic decision making and leadership, to ensure set business objectives and goals are achieved. To act as first point of contact for Head of Projects and liaise with other departments as required to facilitate the completion of administrative tasks and duties.

Key Duties & Responsibilities

• Diary Management – schedule meetings, manage diaries, organise travel allowing for focus time and rest breaks
• Liaise with other departments, filter telephone calls, respond to emails and prioritise urgent tasks
• Prepare documentation including reports, presentations, meeting agendas and minutes
• Assist with special project work and help co-ordinate task completion to ensure deadlines achieved
• Follow up on completion of instructions given by Head of Projects
• Carry out any other duties reasonably requested by the Head of Projects.

The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

Requirements

• A high level of confidentiality
• A pro‑active self‑starter who can take ownership and accountability.
• A strong understanding of IT systems and Microsoft office applications in particular Outlook
• Ability to work autonomously in a fast‑paced environment
• Confident and approachable
• Exceptional interpersonal skills
• Highly organised
• The ability to multi‑task and prioritise to meet deadlines.
• Written and verbal communication skills

Company Benefits

• 25 Holidays per year, plus UK bank holidays
• Company Events
• Sick Pay
• Birthday day off (after successful probationary period)
• Modern offices
• Free on site parking
• 37.5 hours per week, Monday to Friday 9am – 5.30pm
• Employee Assistance Programme
• Company Pension Scheme
• Study support can be provided for the right candidate