Editorial Assistant

Oxford University Press; Oxford; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading academic publisher in Oxford is seeking a motivated individual to provide editorial and administrative support across various publishing stages. You will assist in project setup, manage content delivery, and liaise with authors and stakeholders. Ideal for detail-oriented candidates with strong organizational and communication skills. Join a collaborative team that values innovation and contributes to global academic publishing efforts. This position offers a chance to grow within editorial operations while supporting diversity and inclusivity.

Qualifications

• Detail-oriented and able to manage multiple responsibilities.
• Experience in editorial or publishing environments is preferred but not mandatory.
• Ability to work under pressure with accuracy and diplomacy.

Responsibilities

• Provide editorial and administrative support across all stages of the publishing process.
• Assist in project setup, including data entry and running P&Ls.
• Collaborate with cross-functional teams to ensure smooth publishing workflows.
• Support authors with routine queries and content delivery preparations.

Skills

Self-motivated

Strong organizational skills

Time-management skills

Project-management skills

Excellent oral communication

Excellent written communication

Fluency in English

Strong proofreading skills

Research skills

Proficiency in word-processing applications

Proficiency in spreadsheet applications

Job description

This is a fantastic opportunity to join Oxford University Press (OUP), a department of the University of Oxford, and contribute to a multifaceted publishing program that supports academic excellence. As part of the Academic Division, you’ll be working in a team that values collaboration, precision, and innovation. This role offers exposure to a wide range of publishing formats and disciplines, making it ideal for someone looking to grow within editorial operations and content development.

You’ll be part of a team that liaises with authors, editors, reviewers, and internal stakeholders, contributing to projects that shape academic publishing globally. With access to industry-standard tools and workflows, and a culture that encourages learning and development, this role is both a positive career move and a chance to make a meaningful impact.

Opportunity – the 'what'

• Provide editorial and administrative support across all stages of the publishing process.
• Assist in project setup, including data entry and running P&Ls.
• Process and track content and data using internal systems.
• Handle standard contracts and maintain contracting records.
• Support authors with routine queries and content delivery preparations.
• Learn to manage new-in-paperback projects and multi-contributor works.
• Prepare content for handover to Production and monitor its progress.
• Process payment requests and complimentary access for contributors.
• Provide administrative support to senior editorial leaders as needed.
• Collaborate with cross-functional teams to ensure smooth publishing workflows.
• Contribute positively to departmental and divisional goals through active participation.

About You

• Self-motivated, proactive, and detail-oriented
• Strong organizational, time-management, and project-management skills
• Ability to manage multiple responsibilities and meet deadlines
• Excellent oral and written communication skills
• Fluency in English
• Strong proofreading and research skills
• Proficiency in word-processing and spreadsheet applications
• Ability to work under pressure with accuracy and diplomacy
• Comfortable working in a virtual environment
• Experience in editorial or publishing environments (preferred but not mandatory)

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.