Office Manager

KBS Maritime Limited; Portsmouth; On-site; GBP 32,000 - GBP 40,000; Full time

Job summary

A dynamic company at HM Naval Base Portsmouth is seeking an Office Manager to support the Managing Director and Leadership Team. The ideal candidate will manage diaries, coordinate meetings, and organize company events, ensuring smooth daily operations. Applicants should have experience in a similar role, strong organizational and communication skills, and proficiency in Microsoft Office. This position offers a competitive salary and various benefits including holiday entitlement and professional development.

Benefits

Competitive salary

25 days holiday plus bank holidays

Enhanced pension scheme

Life assurance

Cycle to work scheme

Occupational Health & Wellbeing Services

Qualifications

• Proven experience as an Office Manager, Executive Assistant, or Senior Administrative role.
• Ability to liaise with senior stakeholders and external partners professionally.
• Excellent organization skills and high attention to detail.

Responsibilities

• Provide comprehensive support to the Managing Director and Leadership Team.
• Manage diary, coordinate board meetings, and take minutes.
• Organize company events and ensure smooth day-to-day operations.

Skills

Diary management

Board meeting coordination

Strong communicator

Microsoft Office proficiency

Organizational skills

Job description

Job Title: Office Manager

Location: HM Naval Base, Portsmouth (HMNBP)

Service Area: Business Management

Hours of Work: 37 Per week

Salary: £32,000 – 40,000

What You’ll be doing

As the Office Manager at KBS Maritime you will play a pivotal role in providing comprehensive support to both the Managing Director (MD) and Leadership Team, this will include activities such as diary management, board meeting coordination, minute taking and action tracking, as well as organising offsite meetings.

You will support with planning and delivering company events – from leadership off sites to team and company socials – handling everything from venues and logistics, to on the day coordination.

Keeping the day to day of the site running smoothly from effective management of resources ensuring all necessary equipment, supplies and technology are available and functioning for the business including; ensuring PPE is stocked and ready for new starters and visitors, managing vendor relationships and supporting ad hoc requests as they arise across the business.

You’ll Have

You’ll have proven experience in an Office Manager, Executive Assistant or Senior Administrative role, having supported Senior Leadership and MD level is important. You will have confidence in liaising with senior stakeholders, external partners and suppliers with professionalism – a calm, proactive approach in a fast-paced environment. You will naturally be a strong and clear communicator.

About you

Due to the nature of the role, you will have excellent organisation skills, high attention to detail and the ability to handle confidential information sensitively – along with strong diary and inbox management skills, with the ability to juggle multiple priorities and anticipate needs before they arise.

You will be proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and have the ability to pick up new systems quickly.

You’ll get

• A competitive salary
• 25 days holiday plus bank holidays
• Enhanced pension scheme
• Life assurance
• Access to our internal benefits and discounts programme for all colleagues
• Cycle to work scheme
• Additional holiday purchase scheme
• Group income protection
• Flexible parental benefits (if applicable)
• Access to our Internal employee assistance network, giving you the opportunity to reach the heights of success within your new position.
• Continued professional career development
• Kudos reward opportunities (internal achievements scheme)
• Occupational Health & Wellbeing Services
• 50% off entry into the Historic Dockyard

Application process

Applications are urged to apply prior to the advertising closing date of 10th February 2026. For all queries, please contact [e-mail] in the first instance who will advise accordingly.

About Us

At KBS Maritime, we’re not just another company – we’re an exciting and dynamic joint venture between industry leaders BAE Systems and KBR. Our team is dedicated to providing Asset Management, Infrastructure Management, Energy Solutions and Alongside Services at His Majesty’s Naval Base Portsmouth (HMNBP), the beating heart of the Royal Navy.

With almost two-thirds of the Royal Navy’s surface ships stationed at HMNBP, working with KBS Maritime means being at the forefront of innovation and progress. We operate in a unique and fascinating environment, with a mix of historic dockyards and cutting-edge infrastructure that’s unlike any other.

By delivering state of the art solutions to the Royal Navy, KBS Maritime offers the chance to work on projects that make a real difference to the safety, security, and sustainability of the UK’s National Defence and Security. But it’s not just about the work – at KBS Maritime, we believe in the value of our people. We have the ethos of a small business, which means we value and empower our team members to succeed.