Medical Secretary

Cambridge University Hospitals; Cambridge; Hybrid; GBP 27,000 - GBP 31,000; Full time

Job summary

A leading healthcare provider in Cambridge is looking for a competent Medical Secretary to manage administrative tasks within the Haematology team. The ideal candidate will have secretarial experience and a strong understanding of medical terminology. Responsibilities include updating clinical records, providing support to healthcare staff, and managing correspondence with patients and GPs. This role offers flexibility in working hours and a supportive environment for professional development.

Benefits

On-site leisure facilities

Reduced cost Stagecoach bus travel

Subsidized parking for eligible staff

Flexible working options

Qualifications

• Previous secretarial experience is essential.
• Medical terminology knowledge is advantageous.
• Experience in IT packages such as Microsoft Office.

Responsibilities

• Provide comprehensive administrative support to the Haematology team.
• Manage diary for Consultants and Resident Doctors.
• Update clinical correspondence and department information systems.

Skills

Teamwork

Communication Skills

Organizational Skills

Ability to work under pressure

Attention to detail

Audio Typing

Familiarity with NHS procedures

Education

A level or level 3 business Admin / IT qualifications

English GCSE pass at Grade I or above

Tools

Microsoft Office

Epic computer system

Job description

Main area Division B - Haematology / Oncology Grade Band 4 Contract Permanent Hours

• Full time
• Part time
• Flexible working

37.5 hours per week (Full Time or Part Time / Flexible working hours may be considered) Job ref 180-B-CVA313-RE

Employer Cambridge University Hospitals NHS Foundation Trust Employer type NHS Site Addenbrookes Hospital-Division B Town Cambrdige Salary £27,485 - £30,162 p.a. pro rata Salary period Yearly Closing 15/02/2026 23:59

Job overview

An opportunity has arisen for a highly motivated and experienced Medical Secretary to join our extremely busy department.

We are looking for someone with an approachable, helpful and flexible attitude who enjoys working as part of a team.

You should have good communication, administrative and organisational skills and be able to work to deadlines.

Previous secretarial experience is essetial and medical terminology knowledge is also advantageous.

Main duties of the job

The main responsibilities will include Advice and Guidance via ERS Service.

Updating the department's information systems as well as Trust and typing clinical correspondence.

To provide a comprehensive administrative support service to the Haematology team, including coordinating meetings, producing clinic letters, other documents and dealing with patient and GP queries and concerns in a sympathetic and constructive manner.

Some diary management may be expected.

Providing Medical Secretary support to Consultants and Resident Doctors.

Working for our organisation

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:

• applied for a Graduate visa
• or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment

or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment

As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

The advert will close at midnight on 15-Feb-2026.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose‑created colleague‑only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work‑life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part‑time working, job‑share, term‑time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person specification

Qualifications

• Educated to A level or level 3 business Admin / IT qualifications or equivalent experience, including English GCSE pass at Grade I or above
• Touch typing certificate or equivalent experience
• Audio typing experience
• Medical terminology certificate or equivalent

Experience

• Experience in administrative work
• Prioritising, planning and organising own tasks
• Working within guidelines and developing administrative processes
• Customer services and dealing with enquires in difficult situations
• Experience of IT packages – Microsoft Office
• Secretarial and diary management, coordinating meetings
• Familiarity with epic computer system
• Experience of working in the NHS

Knowledge

• Understanding confidentiality and data protection
• Knowledge of office procedures
• Medical terminology
• Knowledge of Trust information systems

Skills

• Ability to work as part of a Team
• Excellent communications skills, including telephone, email and face to face
• Ability to organise and manage own timekeeping to schedule and deadlines
• Ability to adapt to change
• Ability to work under pressure
• Ability to store and safeguard confidential documents both electronic and hard copy
• Ability to show attention to detail and accuracy
• Willing to take on and learn new skills
• Accurate and speedy typing and keyboard skills
• Good organisation skills
• Ability to use own initiative and work autonomously

Additional Requirements

• The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Safe, Kind, Excellent.

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