Document Controller

Thomas & Adamson; Stafford; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading firm is seeking a Document Controller to support project managers and ensure effective document management across various projects in the UK. This role involves maintaining accurate records, improving document control procedures, and working within a multi-disciplined team. Ideal candidates will have strong organizational skills and the ability to work under pressure while prioritizing tasks effectively.

Benefits

Competitive Salary

Discretionary bonus

Flexible location options

Qualifications

• Experience working in cross-functional teams.
• Ability to work independently on document management.
• Proficient in MS Office and document management software.

Responsibilities

• Controlling company and project documentation.
• Ensuring documentation meets formal requirements.
• Producing document progress reports for senior managers.

Skills

Customer-centric approach

Organizational skills

Time management

Communication skills

Attention to detail

Tools

MS Office Suite

Document management software

Job description

About Us

Egis is a leading global architecture, consulting, construction engineering and operating firm. We work side by side with clients to build a more balanced, sustainable and resilient world.

Egis has acquired Omnia Projects, a UK-based engineering consultancy specialising in electricity Transmission and Distribution (T&D).

Established in 2012, Omnia Projects is a respected specialist in T&D engineering, project management and technical assurance. With over 110 staff the company has delivered critical infrastructure for clients including National Grid, helping to shape the UK’s evolving energy system.

About the Role

As a Document Controller, you will support our project managers, designers, and clients with the development and management of document control procedures from concept, through project delivery, and finally on to financial close. Projects are varied in size and scale, with some at the forefront of the UK's drive to decarbonise the power industry. You will be part of a multi-disciplined team ensuring the maintaining of accurate records of project documentation. You could be sorting electronic or hard copies of project documentation and producing reports.

Location

• Hybrid working but must be willing to travel anywhere throughout the UK.
• We have office locations, Warrington, Northallerton and Stafford, but base locations are flexible.

Working Hours

• Ideally full-time, but may consider part-time positions

Responsibilities

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
• Allocate and control the document numbering system for all project Work
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
• Maintain and manage electronic and hard copy documents as required
• Establish and maintain the Master Document Registers in cooperation with the Project teams
• Responds in a timely manner to requests to give information, information searches and general requests for support from the project or department
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion
• Adhere to Health, Safety and Environmental procedures

What do we need from you

• Customer-centric approach to delivering a high-quality output
• Experience with working in cross functional teams
• Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively
• Excellent verbal and written communication skills
• Proficient in MS Office Suite, including SharePoint, Word, Excel
• Ideally experience in document management software packages such as ACC documents but training will be provided
• Ability to work independently and demonstrate problem-solving skills
• Attention to detail and a high level of accuracy in record-keeping and data management
• Professional demeanour and ability to maintain confidentiality
• Must already have the Right to Work in the UK, or be able to secure this prior to commencement of the role.

What's in it for you?

Location

• Home based, with the option of working from Omnia offices (Stafford, Stockton Heath, Northallerton), as per project requirements. Must be willing to travel anywhere throughout the UK.

Working Hours

• Full time Staff or Contingent Worker Contract options available.

Package

• Competitive Salary, plus discretionary bonus