Document Controller

Balfour; Ipswich; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading engineering firm in Ipswich is looking for a Document Controller to manage project documentation flow. Responsibilities include liaising with various teams, ensuring compliance with business standards, and providing document control training. Ideal candidates will have document control experience, IT system understanding, and strong planning skills. The position offers a full-time employment opportunity with an entry-level seniority.

Benefits

Great benefits package

Training and development opportunities

Qualifications

• Experience coordinating work with others required.
• Ability to collaborate for the best outcome essential.

Responsibilities

• Manage documentation control throughout all project phases.
• Liaise with teams to ensure compliance and training.
• Implement BMS and maintain document efficiency.

Skills

IT systems understanding

Document control experience

BIM understanding

Interpersonal skills

Planning and organization

Job description

About The Role

Balfour Beatty Power Transmission & Distribution has an exciting opportunity for a Document Controller to join our BTNO site team in Assington Suffolk. The role involves managing and controlling all project document flow to ensure accurate registration, revision, resubmission, and storage of all project documentation, and accurate liaison with site team, design team, subcontractors, customers, external suppliers, and work winning staff. The role also includes QA checking documents prior to submission, archiving of project documentation following project close‑out, and providing subject‑matter expertise and coaching on the use of documentation control systems to relevant teams and subcontractors.

What you'll be doing

• Managing the requirements for document control on the project to ensure implementation and compliance with standards established within the Business Management System (BMS).
• Identifying contractual requirements in relation to document control.
• Ensuring accurate control of documentation from pre‑construction through to completion and archiving.
• Liaising with project teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required.
• Ensuring that procedures are fully implemented in order to meet requirements of the BMS and other documentation and information systems.
• Managing business archiving such that all documentation is stored efficiently and can always be accessed and referenced.
• Working to continuously improve and enhance procedures and systems utilised for document control.
• Providing feedback so that design and project managers are fully aware of all documentation issues.
• Understanding and carrying out the role‑specific requirements of the Business Management System and helping to identify opportunities for improvement.
• Implementation and understanding of ISO19650.
• Supporting the compilation of the H&S file.
• Living the Balfour Beatty Values.
• Ensuring a relentless focus on Zero Harm.
• Promoting Right First Time across the company.

Personal Qualities & Experience

• Understanding of IT systems and EDMS used in document control.
• Good experience of document control.
• Good understanding of BIM.
• Ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business.
• Good interpersonal and communication skills.
• Determination to see tasks through to completion, with excellent planning, time‑management and organisation skills.
• Experience of coordinating the work of others.

Why work for us

Day in, day out, our skilled and dedicated teams deliver a range of proactive and reactive services which support a reliable and safe supply of power flowing to millions of homes and businesses around the world. Our contracts range from £50,000 schemes to £100 million plus major projects. Our people are our biggest asset and we focus on recruiting, training and developing the people who can apply innovation to deliver the infrastructure of the future. We nurture these talents, offer a great benefits package and continually invest in developing the skills of our people at every level.

About Us

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions. With experience and expertise across the full spectrum of the electricity grid our teams have capability across overhead lines, cable tunnels, distribution networks and substations. From scoping and feasibility, to design, construction and on‑going maintenance, our in‑house experts, flexible resources and industry‑leading innovations support clients in the development of some of the world’s most ambitious power transmission and distribution projects. We operate according to our Build to Last Values of Lean, Expert, Trusted, Safe and Sustainable. We support each other to deliver and succeed, placing equal value on all perspectives by embracing diversity and inclusion. Together we deliver powerful new solutions, collaborating with governments, our customers and partners to shape thinking, create skylines and inspire a new generation of talent to be the change‑makers of tomorrow. Balfour Beatty is a corporate signatory to WISE (Women in Science & Engineering). Our aim is to attract more people from diverse backgrounds to help us build on our inclusive culture. We are a member of the workingmums.co.uk Top Employers’ Charter through which we demonstrate our commitment to enabling parents to progress and enhance their careers whilst managing the challenges of family life. Balfour Beatty is also Gold Award holders in the Ministry of Defence Employer Recognition Scheme and actively encourage applications from Armed Forces personnel, veterans and reservists.

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative

Industries

• Construction