Creatives Mean Business Project Coordination

arts.wales; Cardiff; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A creative agency in Cardiff is seeking a Freelance Project Coordinator to manage their Creatives Mean Business initiative. This role involves organizing workshops, securing speakers, and fostering community among creative professionals. Candidates should have a strong background in the creative industries, proven project management skills, and the ability to engage diverse stakeholders. The budget for this position is £5000. Applications are welcome in English or Welsh, with submissions due by January 12, 2026.

Qualifications

• Significant knowledge of support organizations.
• Experience in managing projects in creative contexts.
• Ability to navigate regional challenges.
• Strong stakeholder relationship skills.

Responsibilities

• Coordinate project activities and workshops.
• Identify and book workshop speakers.
• Assist in scheduling sessions and booking venues.
• Create community within project cohorts.
• Conduct monitoring and evaluation.

Skills

Knowledge of business support in creative industries

Experience with creative sector businesses

Understanding of Cardiff Capital Region

Building relationships with stakeholders

Adaptable to fast-paced work

Collaboration with stakeholders

Job description

Creatives Mean Business,led byCreative Cardiff,isdesigned toempower,connectand upskillour region’s creativeworkforcewith targeted business interventions, including a suite of workshops,resourcesand mentoring.

Through targeted support, collaborativelearningand network development, thisproject will:

• build core business capabilities
• inspire innovativethinking

Shaped around Creative Cardiff’s extensive community, this programme will support creativeworkersfrom a range of sectors and levels of experience,from establishingthemselves as freelancers, to scaling up their enterprises. The programme will offer support, mentoring,workshopsand guidance to three keygroups:

• Students,graduatesand early careercreatives;
• Mid-career creative freelancers and small businesses(largely microenterprises);
• Scale up guidance for medium-sized andestablishedcreative businesses and freelancers.

Background and context

In Wales, 6% of all businessesarein the creative economyandthe creative industrieshavea turnover of £5billion.In the Cardiff Capital Region (CCR),1 in 6 jobsarecreativeand thislargeworkforce(31,500 employees) makes asignificant contributionto both theeconomy, and to thenation’ssocial and cultural wellbeing.

This workforceisalmost entirelymade up of SMEs and freelancers, and as such,can becomplex in its requirements for businessupskilling,developmentand scaling abilities– one size does not fit all.

Creatives Mean Business will build on the foundations of Creative Cardiff’s existing community, offering a focused and impactful route to enterprise and sustainable growth. By embedding entrepreneurial thinking and creating stronger links with academic and business resources, the project aims to generate long-term value for participants and the wider creative economyin the region.

The brief

Creative Cardiffisnowseekingto engage with a Freelance Project Coordinator toassistwithdeveloping,programmingand scheduling our Creatives Mean Business activity.

Most of this programming and coordination work will be delivered in spring 2026, with some wrap up activity at the end of 2026.

A totalmaximumbudget of £5000 is available for this work.

The programmewillinclude 6 x workshops throughout 2026, mentoring sessions, resourcesharingand an end of pilot project wrap-up event.

Key activities include:

• Usingyour networks and knowledge toidentifyand bookworkshopspeakers
• Usingyour networks and knowledge toidentifyand bookmentors
• Assistingthe Creative Cardiff Team with scheduling these sessions,booking spacesand catering
• Coordinatinga process to recruit project participants
• Helping tocreate a sense of community within our Creatives Mean Business cohorts
• Monitoring and evaluation activity

Workshop topicscould include:

• business planning and strategy
• finance and funding
• marketing,brandingand digitalcontent
• navigating freelance and portfolio careers
• pitching,presentingand building a network

Experience andexpertise

We are keen to receiveapplicationsfrom freelance individuals with the following experience andexpertise:

• Significant knowledge of individuals and organisations who offer business support, preferably in the creative industries.
• Previousexperience of working with creative sector businesses and organisations and creative freelancers.
• An understanding of the Cardiff Capital Region and the specific challenges and opportunities of delivering work within this context.
• Evidence of having built successful, mutually beneficial relationships with diverse stakeholders.
• Collaborative and adaptable to fast-paced work.
• Experience of working with a wide range of internal and external stakeholders on a shared aim.
• The ability to speak Welsh is desirable.

With all our activity, we are keen to reach a wide pool of creatives to ensure we hear the best ideas. We recognise the importance of ensuring our engagement is representative of our wider community in its social and cultural diversity. We also hope to inspire transformative and inclusive lines of engagement that will challenge existing ways of thinking.

Working arrangements

The specific working arrangements for delivery of this activity are to bedeterminedby the individual in consultation with local delivery teams, subject to meeting the needs of the project delivery plans, and in agreement with theCreative Cardiff team.

The Creative Cardiff Team have a blended approach which includes office-based and digital working.

The Project Coordinator will also be expected to attend in-person meetings and events atCreative Cardiff’scentrally located office spaces and partner venues in Cardiff. This includes at spark |sbarc(MaindyRoad, Cardiff CF24 4HQ) andTramshedTech (PendyrisStreet, Cardiff CF11 6BH), amongst other locations.

Expressions of interest

If you are interested in responding to this brief, please provide a written or video response outlining the following:

• A summary of your experience (for example a CV or link to projects portfolio etc)
• Evidence of having successfully managed and delivered projects in abusiness and / or creative industries context
• An outline of the proposed approach that will be taken for the delivery of this work including e.g., timescales, suggested milestones, outputs, activities, working pattern etc.
• Contact details of twopreviousclients who we may approach for references.
• A budget with a clear breakdown of costs.

Please provide a maximumof half apage on each section listed above.

Expressions of Interest must be received by the closing date of12/01/2026.

Creative Cardiff will work with all applicants to ensure access requirements are met during this process. Please email us if yourequirefurtherassistance.

If you have any access requirements that you would like to discuss with us or have an access rider that you would like to share in relation to participation, please do get in touch on [e-mail] .

Applications are welcome in English or Welsh.