Contract Administrator - (Part time 5 days a week) NEW NG Bailey Facilities Services Posted tod[...]

NG Bailey Group; East Midlands; On-site; GBP 14,000 - 16,000; Part time

Job summary

A leading facilities services firm is seeking a Contract Administrator for part-time work in Derby. This role involves providing administrative support to ensure compliance with contract requirements. Ideal candidates will have a strong administrative background and experience in facilities management. Benefits include a salary of £14k - £16k, flexible perks, and a commitment to personal development and wellbeing. The position requires 20 hours per week, Monday to Friday from 10:00 to 14:00.

Benefits

25 Days Holidays plus Bank Holidays

Sick Pay

Pension plan

Private Medical Insurance

Flexible benefits including Gym Membership

Personal development programme

Qualifications

• Minimum of 2 years of administrative experience.
• Experience in a Facilities Management or Building Services environment is a plus.
• Ability to thrive under pressure.

Responsibilities

• Provide contract operation support to the Account Manager and Contract Management.
• Maintain contract, compliance, and operational documentation.
• Support financial reporting requirements.

Skills

Strong administrative or customer service background

Problem-solving ability

IT literate in Microsoft Word and Excel

Experience of Invoice reconciliation

Logical and organised method

Education

Mathematics and English Language (GCSE Grade C or above)

Tools

CAFM system experience (e.g., Concept, Joblogic)

Job description

Contract Administrator - (Part time 5 days a week)

RTC Business Park Derby

Part Time

£14k - £16k Salary on offer + Plus Benefits

Summary

NG Bailey Facilities Services are currently recruiting for a Contract Administrator (Part time 20 hours P/W) to provide administration support to the contract delivery team to meet contract and business objectives. Maintain high standards of contract support in accordance with contract requirements and company procedures.

The role is 5 days on-site based at RTC Business Park, Derby, working hours are Monday to Friday, 10:00 - 14:00 (Hours can be discussed at Interview)

Some of the key deliverables in this role will include:

• Provide contract operation support as required by the Account Manager and Contract Management.
• Collate and Maintain contract, compliance and operational documentation.
• Provide support to the financial reporting requirements, to include WIP and aged debt.
• Review & rectify invoice queries from the Finance blocked invoice reports.
• Collate and draft the Monthly reports as required.
• Update quote log & track client approvals.

What we’re looking for

An experienced Administrator working to strong administrative or customer service background, the ability to problem solve, prioritise requests and you must thrive under pressure and with the utmost regard for customer service this is a role for you.

You will hold current qualifications to work as a Administrator including;

• Experience working within an FM or Building Services environment.
• Must have educational qualifications in Mathematics and English Language (GCSE Grade C or above or equivalent)
• IT literate in all Microsoft packages especially Word and Excel - to produce detailed Excel and Word reports.
• Experience of Invoice reconciliation and WIP reporting.
• Previous experience of working with a recognised CAFM system (i.e: Concept, eLogbooks, Joblogic) is desirable however you will receive training
• Have a logical and organised method to enable 100% completion of all works.

Benefits

We're always evolving our benefits to ensure we're attracting and retaining great people. Some of what you can expect includes:

• Salary £14k - £16k on offer + Plus Benefits
• 25 Days Holidays plus Bank Holidays (This will be pro rata)
• Sick Pay
• Pension with a leading provider and employer contribution
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme

Next Steps

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.

About Us

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies.

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.