Contract Administrator - Billing and Invoicing

Equans Group; Bellshill; On-site; GBP 28,000; Full time

Job summary

A leading facilities management provider in Bellshill is seeking a Contract Administrator for the Billing & Invoicing team. The role involves processing invoices and collaborating with managers to resolve queries. Candidates should have strong administration skills and proficiency in Microsoft Excel. The position offers an annual salary of £27,108 and a comprehensive benefits package, including annual leave and employee discounts.

Benefits

24 days annual leave plus public holidays

Life Cover equivalent to 1.5 times annual salary

Employee discount shopping schemes

Gym membership discounts

Cycle-to-work scheme

Holiday purchase scheme

2 corporate social responsibility days per year

Broad range of learning opportunities

Qualifications

• Previous experience within administration is essential.
• Good knowledge of Microsoft applications, especially Excel is essential.
• Health & safety awareness is essential.

Responsibilities

• Process PPM, reactive and quoted works (WIP) for invoicing in a timely manner.
• Enter and verify engineer’s timesheets and job reports.
• Collaborate with Contract Managers & Supervisors to resolve invoicing queries.

Skills

Administration experience

Microsoft Excel proficiency

Health & safety awareness

Tools

CAFM systems (SAP, Coupa & Planon)

Job description

Contract Administrator - Billing and Invoicing

EQUANS
Bellshill, Scotland, United Kingdom

Base Pay Range

Equans is looking for a Contract Administrator to join the Billing & Invoicing team based in Bellshill on a permanent basis. This is a full‑time role, working 40 hours per week, with an annual salary of £27,108 and a comprehensive benefits package.

Responsibilities

• Process PPM, reactive and quoted works (WIP) for invoicing in a timely manner.
• Enter and verify engineer’s timesheets and job reports with the support of Contract Managers.
• Process purchase card receipts and code them to an online banking system.
• Calculate and verify overtime hours for monthly payroll submission.
• Collaborate with Contract Managers & Supervisors to investigate and resolve invoicing queries, escalating issues to Management when necessary.
• Generate invoices and issue them to customers via agreed channels such as email and customer CAFM systems, on a monthly basis.
• Continuously update accounting and customer CAFM systems with accurate information and ensure supporting evidence is available.
• Follow up with appropriate parties for missing subcontractor and engineer reports, supplier invoices, and other supporting information.
• Process contractual requests—including renewals, terminations, and variations—ensuring correct forms are submitted.
• Carry out general administrative duties in line with departmental policies and procedures.
• Undertake any ‘ad‑hoc’ duties as directed by the Management team that align with the role.

Benefits

• 24 days annual leave (plus public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle‑to‑work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, including professional qualifications and training programmes.
• Employee Referral Rewards Scheme.
• Access to employee networks and 24/7 Employee Assistance Programme with mental wellbeing app.

Qualifications

• Previous experience within administration – essential.
• Prior experience of CAFM systems (SAP, Coupa & Planon) – advantageous but not essential.
• Good knowledge of Microsoft applications, especially Excel – essential.
• Health & safety awareness – essential.
• Understanding of purchase‑to‑pay process – desirable.
• Basic Disclosure & Security (DS) check – required; ability to pass is essential.

About Equans

Equans is a provider of sustainable facilities management and regeneration, and cutting‑edge energy and digital services. With 15,000 employees worldwide, Equans delivers decarbonisation across the built environment and helps businesses, communities and governments accelerate the transition to a low‑carbon, resilient world.

Diversity and Inclusion

Equans is committed to diversity and inclusion and encourages applications from women, ethnically diverse individuals and people with disabilities, and all candidates protected under the Equality Act 2010. We provide a welcoming workplace with support networks for all employees.

Application Information

To apply, click the link provided on the job posting. Please note you must have the right to work in the UK. Relocation is not offered for this role. All related enquiries should be directed to the Equans Resourcing Team.

Equans is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.