Company Secretary Senior Officer

Alter Domus; City of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading provider in alternative investments is seeking a Company Secretary. The role involves overseeing secretarial operations, managing corporate structures, and maintaining client relationships. Candidates should have a university degree, at least 3 years of relevant experience, and excellent communication skills. The position promises a supportive environment for personal and professional development with various benefits.

Benefits

Professional accreditations support

Flexible arrangements and generous holidays

Employee assistance program

Employee Share Plan

Qualifications

• Minimum of 3 years experience in company secretarial and managing corporate structures.
• Knowledge of compliance requirements and AML regulations.
• Experience in training junior staff.

Responsibilities

• Oversee day-to-day company secretarial operations.
• Prepare documents for board meetings and ensure minutes are communicated.
• Monitor changes in legislation and take appropriate actions.

Skills

Compliance knowledge

Client relationship management

Organisational skills

Communication skills

Education

University degree or professional qualification

Tools

Blueprint (Diligent)

Job description

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different – in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.

Find out more about life at Alter Domus at careers.alterdomus.com

JOB DESCRIPTION

You will have day-to-day responsibility for a varied portfolio containing a mix of real estate and private equity corporate entities and will act as one of the main liaison and points of contact for all matters relating to the clients.

You will be an important link between management and junior staff, responsible for the quality of the work that is carried out for your clients. You will review work produced for submission to senior level staff. Your key responsibilities will include:

• Taking care of the day-to-day company secretarial operations of the entities.
• Overseeing various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, buy back, power of attorney, loan notes etc.) to include preparation and/or review of the necessary corporate approvals, Companies House filings, statutory registers updates etc.
• Training junior staff, delegating tasks and reviewing work.
• Preparing for and participating in board and shareholders’ meetings and ensuring the minutes turnaround are respected.
• Ensuring the internal processes are followed and logs/trackers are updated.
• Maintenance of statutory records for entities and ensuring annual and ad‑hoc filing requirements are met.
• Proactively arranging a regular review (health check) of the entities’ records.
• Proactive collaboration between the Co‑Sec and Accounting teams as well as other Alter Domus offices, with a focus on client service delivery.
• Working on the setup and / or on‑boarding of client structures, and administering complex international structures.
• Assisting with the preparation, collation and ongoing monitoring of Know Your Customer / Client Due Diligence and promoter / corporate files.
• Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication.
• Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action.
• Assisting the management with the billing and cash collection.

YOUR PROFILE

• Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one.
• You have 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature).
• Prior Blueprint experience (now called Diligent) would be a very strong asset.
• You have a good knowledge of compliance requirements and AML regulations.
• You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate.
• You are organised with an eye for detail.
• You have the ability to prioritise and to handle multiple projects simultaneously is essential.
• You possess good communication skills, and you are able to deal with people at all levels.

WHAT WE OFFER

We are committed to supporting your development, advancing your career, and providing benefits that matter to you.

Our industry‑leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.

Our global benefits also include:

• Support for professional accreditations such as ACCA and study leave
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression
• Active sports, events and social committees across our offices
• 24/7 support available from our Employee Assistance Program
• The opportunity to invest in our growth and success through our Employee Share Plan

Equity in every sense of the word

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong.

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. We take pride in creating a workplace where all our people are empowered to be truly invested in the alternative and bring their whole selves to work.

We are committed to ensuring a welcoming recruiting and onboarding process for everyone. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.