Company Secretarial Assistant

Neuberger Berman; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in finance is seeking a Company Secretarial Assistant in London. This role involves coordinating meetings, managing governance activities, and ensuring statutory compliance. Ideal candidates will have a Bachelor's degree and be studying for a Chartered Governance Qualification. This position offers an opportunity to engage in high-level corporate governance and develop administrative skills in a dynamic environment.

Qualifications

• Bachelor's degree in a relevant field is required.
• Currently studying or planning to study for CGQP.
• Proficient in Microsoft Office, Adobe, and AI tools.

Responsibilities

• Coordinate and schedule all Board and Committee meetings.
• Prepare, upload and manage Board and Committee packs on Diligent.
• Act as a central point for corporate information requests.

Skills

Proficient in Microsoft Office

Proficient in Adobe

Proficient in AI tools

Education

Bachelor's degree in a relevant field

Currently studying for Chartered Governance Qualifying Programme (CGQP)

Job description

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Company Secretarial Assistant

Apply locations London time type Full time posted on Posted Yesterday job requisition id R0011035

Responsibilities:

• Coordinate and schedule all Board and Committee meetings, including producing annual Board and Committee calendar, diarising all meetings, drafting agendas, issuing paper requests, and room/videoconference booking.
• Maintenance of the Board Master Schedule and Board and Committee Membership Schedule.
• Prepare, upload and manage Board and Committee packs on Diligent for review and distribution.
• Statutory compliance for group subsidiaries, including liaising with outsourced providers, statutory filings and updating registers on Diligent Entities.
• Act as a central point for corporate information requests, including audits, RFPs, and client coverage requests.
• Assist with drafting written resolutions, preparing minute extracts, and managing governance questionnaires.
• Liaise with external company secretaries to ensure smooth coordination of meetings and governance activities.
• Manage authorized signatory lists and director interest and related party confirmations.
• Attend and minute Board/Committee meetings as directed by the Group Company Secretary.
• Provide user access and training for Diligent Boards site for Directors and Attendees.
• Stay updated on governance best practices by attending industry events and liaising with committee chairs and directors.
• Diary and expenses management

Required Qualifications:

• Bachelor's degree in a relevant field.
• Currently (or looking to undertake) studying for a Chartered Governance Qualifying Programme" (CGQP)
• Proficient in Microsoft Office, Adobe, and AI tools.

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