Buyers Administration Assistant

New Look Group; Greater London; On-site; GBP 20,000 - 25,000; Full time

Job summary

A leading fashion retailer in London is seeking a Buyers Administration Assistant for an entry-level position. The role involves supporting the Buying team, managing sample organization, and ensuring timely order processing. Ideal candidates will have a passion for fashion and some experience in retail. This position also provides excellent perks, such as a 40% staff discount and flexible working options, emphasizing the company’s commitment to employee growth and environmental responsibility.

Benefits

40% staff discount

Access to reward platform

Virtual GP access

Life assurance policy

Extra paid day off on your birthday

Enhanced parental leave

Interest-free season ticket loans

Cycle2Work scheme

Qualifications

• Understanding of high street fashion trends is essential.
• Experience in fashion retail or related fields preferred.
• Ability to demonstrate accuracy and attention to detail.

Responsibilities

• Assist the Buying team with data entry into the planning tool.
• Manage daily and weekly tasks in line with Ways Of Working.
• Label, log, and organize samples for departmental use.

Skills

Understanding of fashion trends

Accuracy

Passion for Product

Education

Previous work experience or education in Fashion/Retail/Buying Admin Assistant/Internship

Job description

Buyers Administration Assistant - Entry to Level 2

London, UK

Job Description

Posted Tuesday 13 January 2026 at 01:00 | Expires Wednesday 21 January 2026 at 00:59

We’re the feel-good fashion brand making style accessible and fun for over 55 years, on our website, mobile app and over 300 stores in the UK.

By living our values - we play to win, customer obsessed, we are one and it starts with me - we deliver That New Look Feeling for our customers and each other.

The Role: Open to entry level to level 2

Buying is the department that brings together creative inspiration & commercial planning to deliver the best ranges for our customer. Product is at the heart of everything we do, from developing the best prints for dresses, the must have coat of the season or the ‘It’ bag. Always thinking ‘customer first’ we work hard with our suppliers in the UK & across the world to deliver fashion at amazing prices & as quickly as possible. Buying is fast paced and exciting & every day is unique.

WHATS IN IT FOR YOU:

• 40% staff discount plus friends & family discounts throughout the year
• Access to our reward platform for external discount and offers
• Virtual GP access for you and your children – it allows you to speak to a doctor at a time and date that suits you
• All employees are covered by our life assurance policy from day one
• Unlock extra leave with our buy more holiday scheme.
• Celebrate YOU! Enjoy an extra paid day off on your birthday each year
• Enhanced maternity, paternity and adoption leave, and shared parental leave.
• Spread the cost of your commute with interest-free season ticket loans
• Do your bit for the environment and save money with our Cycle2Work scheme
• We're proud to partner with the Retail Trust and Fashion & Textile Children's Trust

What you’ll be doing:

Planning

• Strategy awareness at Group and Department Level
• Awareness of Brand Vision
• Managing daily /weekly tasks in line with Ways Of Working (WOW)
• Preparation for Departmental Meetings
• Supporting the Buying team with data entry into the planning tool

Buying

• Working to the Critical Path to meet all deadlines
• Dealing with issues arising with orders both internally and externally
• Taking ownership of finding solutions
• Coordinating barcode process
• Maintaining purchase orders in the Critical Path in the relevant system
• Assisting the team with supplier slippage management
• Actioning any order amendments under direction from the B&M team
• Supporting commitment through the weekly team updates

Sample Management

• Labelling, logging, organising and filing samples
• Preparing samples for meetings
• Maintaining the departments range and samples
• Driving the press sample process to ensure that the department offer is fully potentialised.
• Ensuring production samples are received in time to pre shoot for online sales
• Maintaining the latest imagery of samples
• Preparing samples in readiness for 3PE partner meetings

Trading

• Basic understanding of trade reports
• Basic understanding of trade decisions
• An understanding of the New Look Customer
• Basic understanding of our Customer Insight and Market Share
• Actively contributing in trend and competitor analysis, making recommendations for changes or developments
• Ongoing familiarity of the competition’s product range
• Completing and reporting back on NL store visits and competitor shops

Who you are:

Technical Knowledge & Experience

• An understanding of fashion trends and knowledge of the high street
• Accuracy
• Demonstrates passion for Product
• Previous work experience or education in Fashion / Retail / Buying Admin Assistant / Internship

Why New Look?

We care about you and the planet and believe fashion should be a force for positive change . We celebrate inclusion and diversity in everything we do. We’re proud of our inclusive culture and our talented team members who embrace our shared purpose, behaviours and values.

We prioritise development, offering training to support your progression, so you can be your absolute best and achieve your goals.

We pride ourselves on being a flexible employer, our colleagues work a range of patterns. If you have a specific pattern in mind, we're keen to discuss this with you in line with the output needed for the role.

Please ensure that your CV is in simple format e.g. Microsoft Word when applying using your CV to ensure smooth applicationprocess

Job Family RBY000 - Retail Buying Generalist/Multidiscipline