Business Coordinator, BBCSSO

BBC Studios Ltd; Glasgow; On-site; GBP 29,000 - 35,000; Part time

Job summary

A renowned broadcasting organisation seeks a Business Coordinator to manage administrative tasks for the Scottish Symphony Orchestra. This role involves coordinating auditions, managing IT resources, and overseeing purchasing. Ideal candidates have experience in arts administration, strong communication skills, and a detail-oriented mindset. Join a vibrant team fostering creativity in a dynamic environment while balancing work-life flexibility.

Benefits

Flexible working hours

Competitive salary package

25 days annual leave

Qualifications

• Proven experience of providing administration assistance in an arts organisation.
• Ability to prioritise workload and meet tight deadlines.
• Good oral and written communication skills.

Responsibilities

• Coordinate and manage auditions for recruitment.
• Act as Information Technology Coordinator.
• Handle purchasing and maintain records.

Skills

Administration assistance in an arts organisation

Organisational skills

Communication skills

Analytical skills

Office software proficiency

Attention to detail

Tools

Microsoft Office

Job description

JOB BAND: C
CONTRACT TYPE: Fixed-term Contract/ Attachment, Part-time (28-hours per week / 12 months)
DEPARTMENT: BBC Scottish Symphony Orchestra
LOCATION: City Halls, Glasgow
PROPOSED SALARY RANGE: £29,000 – £35,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

We're happy to discuss flexible working. If you'd like to, please indicate your preference in the application – though there's no obligation to do so now. Flexible working will be part of the discussion at offer stage.

PURPOSE OF THE ROLE

The BBC Scottish Symphony Orchestra, Scotland’s national broadcasting orchestra since 1935, performs across Scotland, the UK, and internationally, with regular broadcasts on BBC platforms. Renowned for its adventurous programming, it champions new music through commissions and its annual Tectonics Festival. The orchestra engages communities through creative projects and supports emerging talent via partnerships with educational institutions and competitions. Its Chief Conductor leads a diverse repertoire, and the orchestra regularly features at major festivals, earning prestigious awards for its work.

WHY JOIN THE TEAM

The BBC Scottish Symphony Orchestra is seeking a dedicated and experienced Business Coordinator. This is an exciting opportunity for someone with a strong administrative background to join the team managing the orchestra. Working on live events in including concerts in Glasgow, BBC Proms, Edinburgh International Festival and live Radio 3 recordings. This is a 0.8 (28-hours per week) 1-year fixed term contract.

YOUR KEY RESPONSIBILITIES AND IMPACT

• Recruitment – Coordinate and manage auditions, scheduling, shortlisting, and maintain records.
• ITC – Act as Information Technology Coordinator for the SSO.
• Concur – Act as an approval delegate for all SSO expenses and maintain records.
• Purchasing – Handle purchasing and maintain records. Organise PO’s and freelancer onboarding and payments via Smartbook.
• Concerts – Provide cover for concerts and rehearsals as needed.
• Touring – Organise visas, manage freight/carnet records, and arrange insurance, approve expenses claims, manage allowance/travel spreadsheets, set up per diems, and support staff with claiming.

YOUR SKILLS AND EXPERIENCE

ESSENTIAL CRITERIA

• Proven experience of providing administration assistance in an arts organisation
• Organised, with ability to prioritise own workload effectively, to coordinate activities and conflicting demands to ensure that tight deadlines are met.
• Good communication skills both orally and in writing, and (with guidance) the ability to target content for the audience.
• Proven ability to work constructively in partnership with a range of individuals.
• Basic analytical skills, with experience of providing MI data reports / strong computer skills with strong experience of office software packages (i.e. Word, Excel and PowerPoint).
• Ability to work with limited supervision, using own initiative to resolve most problems.
• High attention to detail and practical experience of gathering, analysing and collating complex and confidential information

DESIRED BUT NOT REQUIRED

• Ability to read music.
• Knowledge of orchestral music
• Relevant business management and/or project management qualification.

If you can bring some of these skills and experience, along with transferable strengths, we’d love to hear from you and encourage you to apply.

Disclaimer

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

Please note: If you were to be offered this role, the BBC will conduct Employment screening checks which include Reference checks; Eligibility to work checks; and if applicable to the role, Safeguarding and Adverse media/Social media checks. Any offer made is conditional on these checks being satisfactory.

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

Information at a Glance

This is your BBC

At the BBC you can create and innovate in an inclusive environment while contributing to some of the world’s best loved content, and the BBC’s mission to inform, educate and entertain.

Find out more about the BBC

Life at BBC

Here you will benefit from:
• Fair pay and flexible benefits including a competitive salary package, a flexible 35-hour working week, 25 days annual leave with the option to buy an extra 5 days, a defined pension scheme and discounted dental, health care and gym.
• Excellent career and professional development.
• Support in your working life, including flexible working which you can discuss with us at any point during the application, selection or offer.
• A values-based organisation where the way we do things is important as what we do.

Benefits may vary if you are joining on an FTC basis or on an orchestra conditions contract.

Learn more about life at the BBC and our values in our candidate pack.

Candidate pack

You belong

We have a working environment where we value and respect every individual's unique contribution, so all our employees feel that they can belong, thrive and achieve their full potential.

We want to attract the broadest range of talented people to join us. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief.

Find out more about diversity, inclusion and belonging in our strategy below.

Disability confident

We are a disability confident employer. If you need to discuss adjustments or access requirements for the interview process, or to carry out this role, please contact us via email and we’d be happy to discuss: [e-mail]

BBC Group and Public Services, Broadcasting House, Portland Place, London, United Kingdom, W1A 1AA. BBC Studios Distribution Limited, company no: 01420028, registered address: 1 Television Centre, 101 Wood Lane, London, United Kingdom W12 7FA.