Bookkeeper & Office Manager

Stonewood LLC; United Kingdom; On-site; GBP 45,000 - 53,000; Full time

Job summary

A leading company in construction is seeking a Bookkeeper & Office Manager to ensure efficient office operations and accurate financial management. This pivotal role involves bookkeeping, managing vendor relationships, and ensuring smooth daily operations within a collaborative team environment, where attention to detail and initiative are vital.

Benefits

Liberal PTO Policy

Medical and dental insurance with 80% coverage for employee-only plans

Qualifications

• Proven experience in bookkeeping and office management, preferably in construction.
• Adept at managing multiple tasks in a fast-paced environment.
• Strong organizational skills and attention to detail.

Responsibilities

• Handle financial tasks including QuickBooks management and construction accounting.
• Manage office systems and daily tasks efficiently.
• Communicate effectively with vendors and maintain relationships.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service

Education

Experience in bookkeeping

Tools

QuickBooks

Microsoft Excel

Microsoft Word

Adobe Reader

Outlook

BuildTools

Job description

Are you an organized and detail-oriented professional with a passion for accounting and office management? Do you thrive in a collaborative environment and want to be part of a team that values excellence, innovation, and relationships? Imagine a role where your expertise in bookkeeping and organizational skills directly contributes to the success of high-profile residential projects.

If this sounds like the opportunity you’ve been looking for, please read on to learn more about this position!

Core Values

• Ethical
• Passionate About Details and Consistency
• Humble
• Take Initiative and Drive to Completion

Position overview

We are seeking a Bookkeeper & Office Manager to ensure smooth office operations and provide accurate financial management. This role encompasses a range of responsibilities, from handling financial tasks like QuickBooks management and construction accounting to maintaining office systems/tasks and vendor relationships. You’ll be a key team member who ensures everything runs efficiently behind the scenes working closely with the current bookkeeper.

Key Responsibilities

Accounting Competence

• Proficiency in QuickBooks Desktop and QuickBooks Online.
• Expertise in construction accounting, including processing draws, invoices, payments, and 1099s.
• Familiarity with BuildTools (BT) or similar project management systems.
• Accurate management of Certificates of Insurance (COIs), COGS accounts, warranty, and overhead invoices.
• Advanced proficiency in Microsoft Excel, Word, Adobe Reader, and Outlook.

Organizational and Managerial Skills

• Manage office systems, including phone plans, supplies, and facility needs (e.g., cleaning, lawn care).
• Execute daily office tasks such as managing the dishwasher, plants, fridge, and organizing team lunches.
• Structure and execute onboarding processes for new hires.

Customer Service and Vendor Relations

• Communicate effectively with vendors, subcontractors, and trades.
• Professionally interact with clients and greet them when necessary.
• Maintain and update COIs and vendor/trade information promptly.

Cultural Fit and Autonomy

• Demonstrate initiative and ownership of responsibilities.
• Balance working independently and collaborating with the team.

QUALIFICATIONS

• Proven experience in bookkeeping and office management, preferably in the construction industry.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks effectively in a fast-paced environment.

Compensation & BENEFITS

• Salary: $60,000–$70,000, based on experience.
• Liberal PTO Policy.
• Medical and dental insurance with 80% coverage for employee-only plans (family coverage paid by employee).