Bid Writer Permanent / Full-Time London View position

Vorboss Limited; City of London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading business fibre network provider is seeking a full-time Bid Writer in London. You will prepare proposals for new pharmaceutical business, collaborating closely with operations and business development teams. The ideal candidate should have over 3 years of experience in proposal writing and possess strong analytical and communication skills. Benefits include a company pension scheme, employee share plan, and 25 days of annual leave.

Benefits

Employee Share Plan

Company pension scheme

25 days annual leave

Mental health support

Cycle-to-work scheme

Half-price gym memberships

Free eye test

Qualifications

• 3+ years’ experience in proposal writing, bid coordination, or tender management.
• Strong understanding of public‑sector procurement frameworks.
• Excellent written communication and copy‑editing skills.

Responsibilities

• Lead proposal planning meetings to identify client requirements.
• Analyse tender documents and prepare clarification questions.
• Draft and refine proposal content for clarity and compliance.

Skills

Proposal writing

Bid coordination

Analytical skills

Stakeholder engagement

Time management

Communication skills

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Who are Vorboss:

Vorboss is building London’s next-generation business fibre network. We are committed to engineering excellence and exceptional customer service across technology, pharmaceutical, financial, and e-commerce sectors. Our tight-knit team values responsibility, trust, and collective success. We aspire to be the best workplace for our employees, fostering respect and support.

Role overview:

We are looking for a full‑time, office‑based Bid Writer in London, joining the Proposal and Feasibility team. You will work closely with operations and business development to prepare proposals for new pharmaceutical business. The role offers the opportunity to develop strategic content at the intersection of science, operations, and finance, and to grow your career.

Key responsibilities:

• Lead or facilitate proposal planning meetings, identifying client requirements, stakeholders, and strategic direction.
• Analyse tender documents (RFPs, RFIs, ITTs) to interpret requirements, identify risks or gaps, and prepare clarification questions.
• Coordinate input from internal experts – commercial, technical, operational, and legal – to produce cohesive and accurate bid responses.
• Draft and refine proposal content, ensuring clarity, compliance, and a consistent voice across technical, commercial, and executive summary sections.
• Develop pricing narratives and understand costing and gross‑margin implications, ensuring internal transparency and external accuracy.
• Manage timelines and deliverables, holding stakeholders accountable and ensuring on‑time submission to high quality standards.
• Liaise with partners and third parties, consolidating content and ensuring alignment on scope, pricing, and commitments.
• Validate proposal data and content to ensure internal consistency and compliance with client specifications.
• Perform peer reviews and quality checks before submission to ensure clarity, structure, and strategic alignment.
• Support continuous improvement of bid templates, processes, and knowledge repositories to enhance quality and efficiency.

The right candidate:

• 3+ years’ experience in proposal writing, bid coordination, or tender management within public sector, MSP, IT, telecoms, or property environment.
• Strong understanding of public‑sector procurement frameworks (e.g. G‑Cloud, DPS, or equivalent).
• Excellent written communication and copy‑editing skills; ability to translate technical information into persuasive content.
• Commercial acumen – confident working with costing models and understanding gross‑margin principles.
• Analytical mindset, able to identify inconsistencies, risks, and data gaps in bid documentation.
• Excellent verbal communication and stakeholder engagement skills; comfortable collaborating with senior leaders and SMEs.
• Highly organised, with a proven ability to manage multiple projects and meet tight deadlines.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint, with an eye for detail in formatting and presentation.
• Desirable but not a must‑have: knowledge of ISO Standards such as ISO 27001, ISO 9001.

Benefits:

• Employee Share Plan – opportunity to become a shareholder in the company*.
• Company pension scheme.
• 25 days of annual leave allowance, increasing with years served (excluding bank holidays).
• Access to Spill, our mental health support partner.
• Cycle‑to‑work scheme.
• Half‑price gym memberships through the healthcare provider.
• Free eye test.
• Hastee app, to help manage your salary and finances.
• *Terms & conditions apply – amount possible to buy is capped and contingent on pre‑existing variables.

Diversity, inclusion, and equal opportunities:

We aim to be an equal‑opportunity employer and ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable. We promote a working environment free of bullying, harassment, victimisation, and unlawful discrimination, fostering dignity and respect for all. Training is provided to all employees about their rights and responsibilities under the equality, diversity, and inclusion policy. Vorboss promotes step‑free access at our headquarters while considering physical barriers at all sites.